Property Administrator

6 months ago

Toronto, Canada BentallGreenOak Full time

**_PROPERTY ADMINISTRATOR_**

**_ Toronto, ON_**

BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

**The opportunity**:
**_ _**

The Property Administrator will support a portfolio of retail properties / shopping centre. This position requires strong commitment and dedication in providing accurate and timely administrative support and customer service to our clients within a fast-paced office environment.

**_ _**

**What you will do**:
Lease Administration
- Print and undertake initial review of Lease Review Checklists.

Accounts Payable
- Code, verify and input accounts payable invoices in a timely manner consistent with the cheque run schedule and ensure all invoices are delivered to head office for payment;
- Prepare and reconcile monthly Visa transaction statements for the Property Manager;
- Investigate overdue balances diligently;
- Communicate with accounting staff & vendors/suppliers/contractors as needed;
- Assist in the annual accrual process.

Accounts Receivable
- Review each of the property receivables reports weekly;
- Review tenant leases and specific charges, discuss and correspond with tenants any outstanding balances and assist them in bringing their accounts up to date;
- Prepare demand letters where necessary in compliance with lease terms and follow up on further action;
- Communicate with Property Accountants on tenant issues;
- Review and provide accurate accounts receivable reports;
- Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts;
- Provide tenant security deposit balance reports;
- Collect and follow up on year-end certified/audited sales statements;
- Enter monthly tenant sales, prepare monthly sales reports, and distribute monthly Tenant Sales Ranking Reports;
- Investigate discrepancies.
- Assist to verify year-end Tenant Realty Tax and CAM information for year-end adjustments’
- Generate miscellaneous invoices (i.e. Tenant Chargebacks, Percent Rent);
- Print and distribute annual rental advice notices, and year end adjustment notices’;
- Review monthly rent Roll Change Report, distribute updated rent statements as necessary to reflect changes in Tenant’s rental charges;

Collections
- Actively pursue any outstanding amounts in regards to Tenant rents and respond to Tenant’s inquiries;
- Provide recommendations with respect to write-offs and doubtful accounts;
- Analyze and act on monthly aged receivables report.

Miscellaneous Duties
- Prepare and complete various monthly reports;
- Maintain billing system;

Sustainability
- Embrace and pro-actively support BGO's culture of environmental sustainability, and corporate and social responsibility.

**Who you are**:

- Experience - A minimum 3 years experience with an accounting/bookkeeping focus. A basic understanding of lease interpretation would be an asset.
- Education - Post-secondary business education preferred.
- Relationship Skills - Excellent oral and written communication skills; ability to develop and sustain cooperative working relationships; ability to exercise confidentiality; team player; self-motivated, displays enthusiasm and a desire to learn; professional.
- Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; accurate and detail-oriented; able to follow instructions.
- Computer Skills - Advanced skills in Excel and Word; Yardi experience an asset.
- Police Clearance - A criminal verification check is required for employment.

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