Grants Awards Officer

3 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr6)

Job Title

Grants Awards Officer

Department

Research Awards | Office of Research Services

Compensation Range

$4,449.00 - $4,676.00 CAD Monthly

Posting End Date

November 28, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Organizational Status

Reports to the Research Manager. Liaises with researchers, administrators, other universities and agencies/institutions on a regular basis. Assists other ORS staff as required.

Work Performed

1. Administers a large portfolio of unrestricted and restricted grant accounts for sponsored and internal research projects. Coordinate work processes with UBC departmental and faculty units and establish priorities.

2. Interprets funding agency & university policies to ensure compliance with administration & use of funds. Resolve complex issues relating to new funding programs and liaise with funding agencies as needed.

3. Receive internal and restricted grant award letters and correspondence for input into the RISe database; review information to identify relevant file and take appropriate action.

4. Create and amends research Grants using RISe and Workday, abiding by Sponsor and UBC’s ethical, conflict of interest and financial compliance requirements.

5. Following up with researchers and administrators on annual compliance renewals, audit-requested items

6. Interprets and navigates RISe and Workday grant and financial information for UBC faculty and staff

7. Runs periodic and ad hoc queries to generate reports for use by ORS Management and Officers on Workday and RISe.

8. Prepares budgetary reports and provides to ORS Management and departments

9. Handles budgetary and cash inquiries from departments and takes necessary actions (such as budget adjustments) to resolve them.

10. Reconciles and analyzes research accounts to ensure budget accuracy, takes corrective action to resolve budget and cash variances

11. Track KPI data on behalf of the other ORS Management and Officers

13. Coordinates and provides training and support for faculty and staff on finance and compliance related policies and procedures

15. Performs other duties commensurate with the qualifications of the position as & when required (eg. Authoritative source of information on RISe, Workday research dashboard, campus-wide coordination and distribution of communications related to RSS and ORS, updating databases, websites, etc.).

Consequence of Error/Judgement

Non-compliance with sponsoring agency guidelines could result in the return of agency funds, loss of future funds, and/or inability to collect funds owed to the University.

Incorrect interpretation of Sponsoring Agency and University policy provided to faculty could result in non-compliance with sponsoring agency terms on the use of funds.

Errors in the establishment of research accounts and budgets in the Workday could create significant financial liability for the University.

Supervision Received

Works independently under general supervision.

Work is performed in accordance with established procedures and accepted practices involving freedom to select which methods are applicable in any given situation.

Job tasks are generally standardized with ability to choose action within limits defined by standard/accepted data, information and procedures.

Reports to the Research Manager.

Supervision Given

Formally trains new staff and students on work procedures. Oversees work of students and temporary staff.

Minimum Qualifications

High school graduation, plus Certificate in Accounting or Payroll CPA Level 1, plus four years of related experience, or an equivalent combination of education and related experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Related research administration and office experience or UBC experience preferred.

Completion of Workday training modules focused on Finance and HCM.

Working knowledge of UBC RISe system.

Working knowledge of University research and finance Policies

Ability to identify and correct missing and incomplete data

Ability to enter, retrieve, correct, and interpret data in financial management system

Ability to effectively use Word, Excel, Access, Outlook, HTML using Drupal CMS at an intermediate level and RISe preferred.

Ability to compose corres

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