Administrative Assistant

1 month ago

Edmonton, Canada University of Alberta Full time

**Department** Vice-President Facilities & Operations - Administrative Services

**Salary range** $44,016.45 to $58,952.54

**Hours per week** 35

**Grade** 6

**Posted date** May 14, 2024

**Closing date** May 21, 2024

**Position Type** Full Time - Operating Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location - **This role is in-person. Work primarily takes place at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._
- The University of Alberta is a community of knowledge seekers, change makers and wo_rld shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Department**

Facilities and Operations is a diverse portfolio responsible for a range of essential services and work across our five campuses.From managing capital construction and renovations, providing utilities and energy management, to delivering student and campus services, Facilities and Operations works behind the scenes to make the university a great place to study, learn and work.

**Position**

Are you ready to be the backbone of a dynamic team? Join us as an Administrative Support member for the Facilities and Operations team In this role, you'll be instrumental in supporting our team members' activities and roles, helping to manage collaborative and participative processes that drive our department's success. As part of our shared administrative services model, you'll provide crucial mid-level administrative support to different business units within Facilities & Operations, while also stepping in to assist team members and provide backup support within Administrative Services when needed.

This position offers a unique opportunity for significant interaction with various departments across our portfolio, as well as external partners and stakeholders. If you're looking for a role where no two days are the same and where your contributions truly make a difference, we want to hear from you

**Duties**
- Manages access to their calendars, prioritizing meetings, events, other activities;
- Evaluates, redirects, or responds to requests, inquiries, and complaints;
- Coordinates meetings for their assigned group, with other departments or faculties, off-campus agencies, etc. Includes compilation and distribution of meeting materials;
- Coordinates all aspects of meetings; including minutes, creating agendas, tracking action items, obtaining venue, equipment, catering, etc.;
- Works with the team to help draft documents; routine communications; presentations; compiles presentation materials for internal and external use;
- Organizes, compiles and enters information in various computer programs;
- Maintains records of annual departmental processes such as vacation plans, conference dates and attendance, performance appraisals;
**Minimum Qualifications**
- Minimum high school diploma
- Two years’ experience in a multi-faceted, fast-paced office environment, preferably in a post-secondary environment
- Ability to work in a fast-paced, high-volume environment
- Strong organization, accuracy, and attention to detail
- Strong business acumen to confidently work with multiple stakeholders
- Excellent time management and organizational skills and attention to detail

**Preferred Qualifications**
- Experience in administration in a large unionized organization considered an asset
- Demonstrated ability to work collaboratively in a team environment while managing competing priorities preferred

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

**Note**: This opportunity will be available until midnight May 21, 2024, Edmonton, Alberta local time.

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