Operations Manager, Applied Research
2 weeks ago
**Please see Special Instructions for more details.**:
This is a term-certain position until February 14, 2025 or until the permanent incumbent returns.
**Posting Details**:
Position Information
**Position Title**
- Operations Manager, Applied Research
**Position Summary**
- Are you a motivated, problem-solver who thrives when working with numerous stakeholders to oversee and manage processes? Do you have experience managing budgets, creating contracts, project coordination, and people leadership? We are seeking a term-certain full-time Operations Manager to join the Applied Research team.
The Operations Manager, Applied Research is responsible for the day-to-day management of administrative functions to assist in the delivery of a wide variety of programs and services. This position prepares and develops strategic plans, business cases, and proposals. The incumbent facilitates the budget process for the designated Division, coordinating with budget holders and Financial Services to synchronize with the overall Institution budgeting process. The Operations Manager ensures that business operations work effectively and efficiently to deliver excellent service to staff, students, faculty, and internal and external partners.
- The incumbent acts as a liaison between the Division and the Schools and service areas across the Institution, and with external stakeholders, to carry-out the Division’s strategic priorities. Partnership work in this position involves provision of support to enhance strategic partnerships as identified at present as well as those resulting from future growth directives.
**Position Responsibilities**
- Responsibilities include the following:
- Manages the operational systems through the assessment and design of workflows that will respond to department needs, enhance service delivery, and contribute to the growth and success of the Division
- Develops administrative and financial reports that will provide Division leadership with direction and guidance for planning and decision-making purposes
- Participates in the annual operational planning cycle in coordination with the annual budget process
- Prepares and writes strategic planning documents resulting from initiatives identified in operational plans across the Division
- Collects financial data, analyzes data, and makes recommendations for strategic purposes as well as for operational decision making
- Oversees effective financial and grant administration for applied research activities within RDP.
- Monitors grant documents including developments, deliverables, and timing
- Identifies issues and provides advice on financial management and grant administration
- Acts as liaison with Schools and Divisions and task groups to ensure project and grant management success
- Participates in the preparation and development of Applied Research partnership agreements
- Responsible for coordinating and monitoring operating and personnel budgets for the Division in an accurate and timely manner, ensuring compliance with Institution - wide standard practices
- Responsible for ensuring research grant specific financial and reporting requirements are met; This includes grants that directly support the work of the division
- Responsible for effective recruitment and selection, retention, coaching, supervision, performance management in compliance with People & Culture policies and procedures, FOIPP, and collective agreements in support of a high performing team
- Directs the day-to-day operations of direct report(s)
- Develops, reviews, and is accountable for the fluid support structure and processes to ensure the effective and efficient distribution and delegation of work Completes contract letters and distribute for signing as appropriate, ensuring step and grade calculations are accurate, and completes contract payroll entry**Required Qualifications**
- Minimum Bachelor’s Degree in a relevant discipline such as Bachelor of Business Administration, Bachelor of Management or Bachelor of Commerce
- Minimum Project Management Certificate
- Minimum three (3) years progressively responsible leadership experience including direct supervision of staff
- Minimum three (3) years experience developing, analyzing and recording complex budgets, contracts and operation plans
- Ability to champion and lead change with a professional, proactive, collaborative, and results-oriented style
- Ability to work in a dynamic, ever-changing, fast-paced environment with multiple demands, competing priorities and numerous deadlines
- Ability to exercise good judgement and discretion, and maintain confidentiality
- Work as an effective team member and build rapport and trust with senior leaders, peers, employees, and strategic partners
- Knowledge and experience using technology to enhance communications as well as operational efficiencies in the office; proficient in Microsoft Office Suite
**Preferred Qualifications**
- Knowledge of the operation of a post-secondary i
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