Operations Coordinator, Applied Research

3 weeks ago

Red Deer, Canada Red Deer Polytechnic Full time

**Please see Special Instructions for more details.**:

- _ This position is contingent on conditional funding and does not qualify for conversion under the AUPE Collective Agreement._

**Posting Details**:
Position Information

**Position Title**
- Operations Coordinator, Applied Research**Position Summary**
- The Operations Coordinator, Applied Research assumes responsibility for coordination of the successful delivery of plans, projects, and initiatives within the Applied Research (AR) division. The Operations Coordinator, AR will coordinate the implementation of activities based on decisions at the Associate Vice President level, including planning, routing, scheduling, and providing strategic advice and support to the Operations Manager, AR and staff, students, and Subject Matter Experts in the division.
- The Operations Coordinator contributes to strategic and operational planning, and actions a variety of operational projects in the functional areas of Team Building, Financial Management, and Projects related to Applied Research and Grant Management. The Operations Coordinator supports management activities, including building and completing operational procedures and processes, monitoring operational budgets, and acts as the connector for the Applied Research division. The Operations Coordinator ensures the business operations of the division function in a collaborative and highly efficient manner.**Position Responsibilities**

**Operations Coordination and Support**
- Coordinates and implements the work of Applied Research, ensuring competing priorities are scheduled in advance and advise the Associate Vice President and Operations Manager to identify, articulate and act on priorities
- Leads and coordinates the work of Applied Research, planning the logistics to facilitate the completion of the work associated with RDP’s cycles of budget planning, operational planning, annual reporting, etc.
- Assesses workflows and establishes processes and procedures that will enhance the operations of Applied Research
- Plans the logistics to facilitate development of strategic initiatives within Applied Research
- Makes decisions within guidelines such as determining if an issue can be resolved by the Coordinator, or if it needs to be forwarded to the Operations Manager, or the Associate Vice President, or other member of the Applied Research Senior Administration team

**Human Resources Coordination**
- Coordinates all areas of hiring and the employee lifecycle, in collaboration with the Operation Manager and Operations Coordinator(s)
- Ensures personnel contracts are issued in accordance with various collective agreement requirements
- Maintains confidentiality of personal information in accordance with Polytechnic policy, standard practices, and Freedom of Information and Protection of Privacy Act
- Coordinates and acts as a resource for performance enhancement processes as per RDP policy and practice
- Coordinates job postings, in consultation with the Operations Manager, including, but not limited to creating, maintaining, and closing postings
- Oversees the coordination of the exit procedures to ensure the appropriate collection and tracking of information
- Coordinates and actions onboarding processes for new team members

**Budget Monitoring and Coordination**
- Monitors operating and personnel budgets for Applied Research and Grants as assigned
- Coordinates the implementation of approved budgets including personnel, capital, operations, special projects & renovations, in collaboration with the Associate Vice President, Operations Manager, and service areas
- Coordinates and monitors budget transactions, including monthly reconciliation of corporate credit cards, within scope of authority and resolves issues as they arise
- Assembles information and data in order to analyze current budgets for year-end projections
- Analyzes budget reports to ensure accuracy and to forecast future expenditures and/or savings and to identify and recommend potential operational changes to improve efficiency and effectiveness of Applied Research and Grants as assigned
- Solves budgetary and financial issues within scope of authority and communicates results to budget holder
- Completes other budgetary tasks, such tracking and reporting expense details for events, projects, and grants, etc.

**Project Management and Reporting**
- Leads and supports strategic initiatives by providing project management expertise
- Leads collaboration with other internal departments to complete key project initiatives, such as People and Culture, Finance, Marketing and Communications, Grant Management, and Schools (Faculty and Students)
- Ensures assigned project milestones are met according to timelines, scope, and budget
- Identifies issues and solutions while providing advice on project progression
- Leads project teams as assigned and is responsible for project design and planning; implementation and completion; and project assessment

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