Office Coordinator

2 months ago

Delta, Canada Frontier Power Products Full time

**About Frontier Power Products**:
Frontier Power Products is an established company with over 40 years of experience and expertise in delivering top-tier power generation solutions, marine engines, and industrial engines tailored for the rugged conditions of Western Canada. There are few places on earth that have such a diverse set of challenges where engines are called upon to perform in extreme cold or high temperatures, from sea level to the tops of the Rocky Mountains and in some of the most remote locations on Earth. To meet these challenges, Frontier Power meticulously designs products that anticipate site conditions, offering customized engines and generator sets meticulously crafted to excel for our valued customers.

At Frontier Power Products, our core values focus on empowering individuals, ensuring accountability, and nurturing perseverance, all while upholding the highest standards of integrity. As part of our team, you’ll collaborate with dedicated professionals who share these principles, making it a workplace you’ll be proud to contribute to.

**Why Join the Frontier Power Team?**

**Overview of the Position**:
The Office Coordinator will greet walk-in customers and vendors and is our administrative expert. This role is diverse in its responsibilities and requires a dynamic individual to take on the job requirements professionally.

**Key Duties and Responsibilities**:

- Coordinate ongoing building operations requirements.
- Arrange routine facility maintenance services and one-off services required due to facility inspections.
- Work with management on operation projects.
- Maintain the database of service providers and update key information.
- Finalize sales orders into invoices in the ERP system.
- Review the PO and Sales Order to ensure accuracy, generate invoices.
- File invoices after receiving proof of shipment or sign-off of goods received.
- Send Account Receivable POS slips, confirm receipts against the settlement reports.
- Filing invoices to maintain records.
- Assist Sales, Parts, and Services with marketing activities.
- Order marketing materials, manage inventory and distribution of materials.
- Order and manage office supplies inventory including printer toner supplies.
- Assist in organizing and facilitating onsite and offsite social events.
- Coordinate e-waste recycling pickup.
- Maintain sign-in and sign-out register for customers and/or supplier visits.
- Create welcome signs for visitor meetings.
- Maintain current offering of brochures and publications for front foyer.
- Conduct general housekeeping duties of lunchroom, copier room and other common use areas. Ensure all areas are kept clean and stocked.
- Perform other duties as assigned.

**Experience and Qualifications**:

- Minimum two (2) years of experience as an Office Coordinator or in a similar role, preferrable with an industrial /manufacturer engine distribution.
- Experience using MS Office programs (Outlook, Excel, Word, SharePoint, PowerPoint)
- Experience planning and facilitating company events or activities.
- Excellent communication skills, both verbal and written, and outstanding customer service skills.
- High school diploma or post-secondary education.
- Inventory management experience preferred.

**The Benefits**:

- **Competitive Salary**: $18 to $22 per hour
- **Comprehensive Health Benefits**:Extended health plan including 100% drug coverage and a $3,000 health spending account
- **Paid Time Off**:Vacation and sick time off
- **Employer-Matched Pension Plan**:

- **Professional Development**:Paid training and tuition reimbursement

**How to Apply**:
If you believe your skill set matches the above description and are an enthusiastic, innovative, passionate, and energetic individual please click on the "Apply" button to submit your resume for consideration.

**Job Types**: Full-time, Permanent

Pay: $18.00-$22.00 per hour

Expected hours: 40 per week

**Experience**:

- office coordinator or similar role: 1 year (required)

Work Location: In person

Application deadline: 2024-10-11

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