Records Management Clerk

3 weeks ago

Stratford, Canada Huron Perth Children's Aid Society Full time

**Huron-Perth Children’s Aid Society**
- **SAFE CHILDREN, CONFIDENT YOUTH, RESILIENT ADULTS**_

Located in the picturesque town of Goderich, and Stratford, Ontario, we are committed to partnering with communities to provide professional child protection services. We advocate for and protect children’s rights; support and strengthen families and we are leaders for positive change in our community.

The Society is currently accepting resumes for the full-time position as follows:
**Records Management Clerk (Stratford or Goderich)**

Under the supervision of the Senior Legal Counsel, the Records Management Clerk will be responsible for preparing disclosure requests by redacting information, including but not limited to record check, requests from other CAS agencies, requests from clients, former clients, legal representatives, court ordered file disclosures, community partners, and others.

**Responsibilities**:

- Prepares disclosure material based on priority, as determined by Agency practice, the supervisor and/or legal counsel and/or by provincial recommendation.
- Ensures information, materials and file information provided to third parties meets accepted and required legal and Agency privacy and confidentiality standards.
- Liaises with workers, managers and legal counsel to obtain information to be disclosed and or/deleted.
- Completes disclosure requests by deadline and arranges for pick-up of material.
- Meets and sits with clients reviewing vetted files.
- Maintains up-to-date system to track disclosure requests and completion.
- Provides staff with deadlines and information about file disclosure requests; and follows up with staff and managers to ensure all requests are completed in a timely manner, as required by CFSA, the Family law Rules and Court directives.
- Maintains necessary information for statistical purposes.
- Prepares files for scanning; upon completion of scanning returns material to the file according to document and file maintenance records of the Agency.
- Completes people searches in CPIN and identifies appropriate person records for use in case.
- Performs general administrative duties, including filing, word processing, faxing, photocopying, answering telephones, binding documents, sorting mail, etc.

**Qualifications**:

- Diploma in Legal Office Administration or Law Clerk and/or 2 years’ experience related to legal disclosures preferred.
- Understanding of Family Court procedures, the Child, Youth and Family Services Act and the Child Welfare system in Ontario.
- Demonstrated ability to coordinate matters in the legal system relating to lawyers, agency staff and members of the public involved in the court system.
- A sound understanding of legal practice and the ability to quickly learn and implement complex sets of policies and procedures relating to his/her duties
- Excellent written communication skills to meet agency recording responsibilities and other administrative requirements.

A cover letter and full resume, including three current professional references, should be sent to:
**Kendra Baker**

**Human Resources Coordinator**
- We thank all applicants, however, only those to be interviewed will be contacted._

**Salary**: $48,928.00-$58,206.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Stratford, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-01-09

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