Executive Assistant

6 months ago


Fort Saskatchewan, Canada Pure Life Healthcare Management Full time

**About Us**:
**About the Role**:
The Executive Assistant supports the day-to-day operations of the office of the CEO and Executive Team, and is integral to operational planning, managing executive communication, monitoring deadlines, and protecting the CEO’s time. The EA will help train new staff on the executive team and will develop strong internal and external relationships that earn trust and build confidence.

**Expected Outcomes**:

- Administrative Support

○ Provide administrative support to the CEO and the Executive Team, manage schedules, appointments, and travel arrangements as needed.

○ Participate in remote meetings and occasional on-site work as required.

○ Manage special projects and assignments as delegated.
- Communication

○ Prepare, compose and edit a variety of documents, including highly confidential correspondence, memoranda, presentations, reports, contracts and proposals of exceptional quality, including those for the board and executive audiences.

○ Assist in the development and execution of campaigns, collaborating with various team members to ensure success.

○ Serve as a liaison between the executive team and investors, maintaining strong relationships and facilitating communication.
- Expense Management

○ Diligently manage expenses for the CEO and Executive Team and work closely with Accounting to ensure approvals and invoices are paid in a timely manner.
- Planning & Control

○ Update and maintain electronic files and project documents.

○ Anticipate future tasks and needs and prepare accordingly. Maintain ongoing task list for the CEO.
- Board Support

○ Manage the Board meeting schedule, maintain up-to-date Executive and Governance Committees’ planning calendars and ensure communication to management and relevant staff regarding changes to key dates and deliverables.

○ Assist with the establishment and tracking of meeting agendas, and the flow of items through the Executive and Governance Committees (as appropriate) to the Board.

○ Maintain a consistent and appropriate format for Board and committee meeting documents and work with governance and legal staff to ensure the information meets established standards and requirements.

○ Manage the Board meeting materials, including aggregating, reviewing, and working with senior leadership to create high-quality Board meeting packages for Board members and management.

**OUR SHARED VALUES**:
**Integrity**
- We serve every individual fairly, honestly, ethically and respectfully. We fulfill our mission with empathy and transparency. We honour every client and provide a safe space to heal._

**Compassion**
- We understand and deeply care about the diverse needs of our clients, staff and community. We provide non-judgmental services to provide a safe space to heal. _

**Innovation**
- We find new and evidenced-based ways to provide a clear path to services that are easily accessible, caring, and right for each individual. We continually seek to make our systems more responsible, efficient, and effective. _

**Accountability**
- We are stewards of an important service and we are accountable to our partners, staff, and clients._

**Collaboration**
- We strive to work together with each other and with our partners to serve our clients and achieve our vision._

**Competencies**:
**#1 Highly organized**

Able to execute tasks in a fast-paced, demanding environment, managing multiple priorities effectively

**#2 Flexible**

Able to work outside regular business hours when required

**#3 Highly detailed**

Impeccable time management skills and strong attention to detail

**#4 Strong work ethic**

Acts with a sense of urgency and purpose

**#5 Decisive**

Solves problems

**#6 Integrity**

Sets a positive example and ensures confidentiality of sensitive information

**#7 Proficient**

**#8 Communication**

Exceptional written and verbal English

**Skills, Qualifications and Track Record**:
**Must-haves**
- 5+ years of senior support to C-suite executive
- MS Office Suite proficiency
- Conscientious self-starter who enjoys working in a team environment, needs minimum supervision, and can cope effectively under pressure with shifting priorities.

**Nice-to-haves**
- Board experience is beneficial.

**Commitments**

Medical clinic at southpointe is an equal opportunity employer and employs personnel without regard to race, creed, color, religion, sex, ethnic origin, ancestry, age, place of origin, physical or mental disability, citizenship, sexual orientation, marital or family status.

It is our policy to select the best qualified person for each position within our organization on the basis of demonstrated ability, experience, training and potential.

This policy applies to all of our employment and personnel practices, including decisions regarding hiring, transfer, promotion, demotion and dismissal.
- Thank you for your interest_

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (require


  • Executive Assistant

    3 months ago


    Fort Saskatchewan, Canada Canoco Full time

    **Job Title**: Executive / Personal Assistant **About Us**: Canoco Energy Services is a leader in the energy sector, committed to innovation and excellence. We offer more than just a job—our supportive, family-friendly environment provides opportunities for personal and professional growth. Join us in reshaping the energy sector and make a meaningful...

  • Executive Assistant

    3 months ago


    Fort Saskatchewan, Canada Canoco Full time

    **Job Title**: Executive / Personal Assistant **About Us**: Canoco Energy Services is a leader in the energy sector, committed to innovation and excellence. More than just a workplace, we offer a supportive environment that fosters both personal and professional growth. Join us in transforming the energy industry and make a meaningful impact as part of a...

  • Executive Assistant

    4 months ago


    Fort Saskatchewan, Canada Canoco Full time

    **Job Title: Executive Assistant** **About Us**:Canoco Energy Services is a leader in the energy sector, committed to innovation and excellence. We offer more than just a job—our supportive, family-friendly environment provides opportunities for personal and professional growth. Join us in reshaping the energy sector and make a meaningful impact with a...

  • Executive Assistant

    7 months ago


    Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    **Executive Assistant** At Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are simultaneously...

  • Executive Assistant

    3 months ago


    Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    **Executive Assistant** At Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are simultaneously...

  • Executive Assistant

    6 months ago


    Fort Saskatchewan, Canada Canoco Energy Services Full time

    **About Us**: At Canoco Energy Services, we offer more than just a job; we provide a pathway to personal and professional fulfillment. Built on a foundation of hard work and determination, Canoco rewards dedication with growth opportunities and recognition. As you consider joining our team, know that you're entering a dynamic environment where excellence is...

  • Executive Assistant

    3 months ago


    Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    Executive AssistantAt Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are simultaneously...


  • Fort Saskatchewan, Canada Mill Creek Sand & Gravel (1980) Ltd. Full time

    **About Us** Mill Creek Sand & Gravel (1980) Ltd. is a mining company with over 40 years of experience focused on processing and manufacturing aggregates for the Western Canadian markets. Our facility is located approximately 12 km north of Redwater - 45-minute drive from north Edmonton / 30 - minute drive from Fort Saskatchewan. **What We Offer** -...


  • Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    **Executive Assistant Estimating** At Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are...


  • Fort Saskatchewan, Canada Fort Saskatchewan Boys and Girls Club Full time

    **POSITION**:Administrative Assistant **RESPONSIBLE TO**: Executive Director **Position Overview**: The administrator will provide professional support to the Executive Director and ensure all the company’s day-to-day operations are up to date. The administrator will be reliable, respectful, and responsible. The administrator should be highly organized...

  • Executive Assistant

    4 months ago


    Fort Mackay, Canada Fort McKay First Nation Full time

    Executive Assistant Corporate Services Department ABOUT THE ROLE The Fort McKay First Nation (FMFN) is seeking a dependable and multitasked oriented individual who is flexible and works well in a team environment to fill the position of Executive Assistant. In this role the incumbent is responsible for providing a range of administrative and executive...

  • Executive Housekeeper

    3 weeks ago


    Saskatchewan, Canada Brandt Group of Companies Full time

    Brandt is currently looking for a Executive Housekeeper for a private estates residence in Regina. This position will be responsible for properly maintaining the interior of a private estates residence and assisting in additional property duties as required. The successful candidate will oversee all aspects of the day-to-day cleaning services that must have...

  • Executive Housekeeper

    3 weeks ago


    Saskatchewan, Canada Brandt Group of Companies Full time

    Brandt is currently looking for a Executive Housekeeper for a private estates residence in Regina. This position will be responsible for properly maintaining the interior of a private estates residence and assisting in additional property duties as required. The successful candidate will oversee all aspects of the day-to-day cleaning services that must have...


  • Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    **Administrative Assistant** At Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are...

  • Executive Assistant

    2 months ago


    Fort McMurray, Alberta, Canada beBee Professionals Full time $45,000 - $60,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Fort McMurray. The successful candidate will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide high-level administrative support to the office team,...


  • Fort Saskatchewan, Canada Kjenner Financial Services Full time

    **Administrative Assistant Role** **Job Title** Administrative Assistant Kjenner Financial Services, a branch of Sun Life, located in Fort Saskatchewan is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team. We strongly value a team-oriented individual that can take initiative across a broad range of...

  • Executive Assistant

    6 months ago


    Fort St. John, Canada First Choice Insurance & Investment ServicesSun Life Financial Full time

    Executive assistant. Skills and experience; - Knowledge of Mutual Fund industry is preferred but not mandatory. Mutual Fund license required within one year. - Experience working in a team environment. - Experience working in an administration role. - High accuracy and good time management skills. **Description**: Key responsibilities; - Role requires that...


  • Fort Saskatchewan, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...


  • Fort Smith, Canada Government of Northwest Territories Full time

    Job Information The incumbent is directly responsible for providing a full range of senior executive administrative, confidential secretarial and administrative services to the Vice President, Education and Training and the Education and Training Division. The Executive Assistant liaises with the Chairs of each of the Schools within the division and their...

  • Executive Housekeeper

    3 weeks ago


    Saskatchewan, Canada, Canada Brandt Group of Companies Full time

    Brandt is currently looking for a Executive Housekeeper for a private estates residence in Regina. This position will be responsible for properly maintaining the interior of a private estates residence and assisting in additional property duties as required. The successful candidate will oversee all aspects of the day-to-day cleaning services that must have...