Varsity Relations and Sponsorship Assistant

2 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Student Affairs -> Athletics and Recreational Services- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 27 March 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,360.00 - $4,495.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- PB8- Hours of Work- Monday to Friday, 8:30 am - 4:30 pm- Start Date- 4/1/2024- End Date- 3/31/2025- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Fundraising, Sports and Recreation- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
- Job SummaryThe Varsity Relations and Sponsorship Assistant under the guidance of the Associate Director, Sport Compliance & Student Support, plays a pivotal role in supporting Vikes fundraising, alumni/donor engagement, event coordination, and sponsorship activities. This position involves providing administrative support for Vikes fundraising and alumni initiatives, while also contributing to the success of varsity events and WRAD sponsorship efforts. By collaborating closely with the events operations coordinator and events marketing coordinator, the Varsity Relations and Sponsorship Assistant ensures the seamless implementation of administrative support, aiming to provide high quality deliverables and experiences.
- This role requires flexibility to work weekends or evenings as required for events._
- Job Requirements**Experience**:
This position requires practical experience in fundraising and sponsorship administration, and event management. This position requires excellent organizational skills, attention to detail, and the ability to work collaboratively with various members.

**Knowledge, skills, and abilities include**:

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to communicate and coordinate effectively.
- Ability to be proactive, motivated, and highly attuned to various competing needs.
- Experience in maintaining confidential and sensitive information.
- Experience with pre-planning and recording meetings.
- Experience with event planning and coordination.
- Proficient in Microsoft Office and comfortable learning new software as needed. (i.e., MS-Office Suite, Adobe Create Suite, data management systems).
- Ability to work collaboratively in a team environment and coordinate with various partners, including coaches.
- Proven track record of sound decision making in a fast-paced environment.
- Proven track record achieving project goals on time and producing deliverables of a high quality.
- Experience working with electronic communication platforms and online registration systems.

**Assets or Preferences**:

- Familiarity with Raiser’s Edge
- Previous experience working in athletics and/or recreation environment considered an asset.

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

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