Transit Operations Clerk

4 weeks ago

Oakville, Canada Town of Oakville Full time

**Job Details**:
**Temporary Full-Time (CUPE 1329T)**:
**Posting Status**:
**Open to all current Town of Oakville employees and external applicants**

**Duration**:
**1-year contract**:
**Closing Date**:
**Applications for this position must be received at **oakville.ca** by no later than 11:59 pm on **July 25, 2023.**:
**We offer**:

- **An optional defined benefit pension plan (OMERS)**:

- **A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things**:
**Responsibilities**:
Under the general direction of the Manager Transit Operations, the position is responsible for:

- Preparing PM bus dispatch, dispatch sheets, and maintaining driver/dispatch log
- Initiating appropriate action in response to service breakdowns, change offs, detours, emergencies, collisions, etc.
- Monitors and applies work rules to drivers sign up selections (both work week and vacations); prepares and modifies weekly board for the following week and posts in the drivers’ room Prepares bus drivers daily schedules; informs drivers of work assignments for the following day; record requests for lieu days/floater days. Ensure that drivers report on time and to their assigned vehicle on time; process and record all attendance documentation
- Preparation of driver’s sign up board and dispatch sheets as required
- Recording all information regarding the assigning of Drivers i.e. hours worked, sickness, time off, etc.
- Attend Health and Safety meetings, prepare and distributes minutes
- Responsible for all aspects of payroll for driving staff including preparing and uploading to finance and recording all overtime and shift premiums for supervisors
- Daily preparation of spare board as per provisions of the Collective Agreement
- Processing all necessary forms and paperwork as required by the Collective Agreement
- Booking of driver’s license renewals
- Investigates and reports on public complaints and other incidents as directed
- Maintaining a good working knowledge of all routes, schedules and regulations so as to provide excellent responses to public inquiries
- A thorough understanding of the UNIFOR 1256 Collective Agreement
- Liaising with other departments when required
- Performing other duties as assigned

**Qualifications/Skills**:

- 3-5 years of office administration experience in a fast paced unionized environment.
- An equivalent combination of education and experience may be considered.
- Experience with payroll administration systems and an understanding of the Employment Standards and the Occupational Health and Safety Act.
- Good verbal and written communication and public relations skills are desirable attributes
- Must demonstrate an advanced level of proficiency working with spreadsheets and word processing software (Microsoft Word and Excel).
- Must have an excellent command of the English language, both written and oral.
- Must hold and provide a copy of a valid and unrestricted Ontario Driver’s Licence Class G minimum with a driving record that demonstrates responsible and safe driving behaviour.
- Good working knowledge of Transit systems would be an asset
- Must be resourceful and have initiative to work with little supervision
- Must have strong organizational and time management skills, as well as an understanding of sensitive and confidentiality requirement.
- Must be able to work various rotating shifts and weekends.

**DATED**:July 10, 2023**:
**We thank all applicants and advise that only those selected for an interview will be contacted.**:

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