Legal Office Assistant

3 months ago


Edmonton, Canada RJA Law Full time

Are you passionate about helping people achieve their status in Canada? Do you enjoy working on a daily basis with a wide range of complex immigration matters? We are looking for a compassionate and detail-oriented Legal Office Assistant to work in our boutique law office located in downtown Edmonton, Alberta. Join our dedicated team of professionals, and grow your career in a supportive and dynamic legal environment.

The hours of work are Monday to Friday from 9:30 am to 5:00 pm (35 hours per week) with daily presence preferred at our downtown office.
- Minimum 2 years of experience in a legal office or similar environment
- Highly developed written and oral communication skills in English
- Excellent organizational and time management skills
- Demonstrated experience in providing exceptional customer service, including working with clients from diverse backgrounds and handling inquiries with cultural sensitivity
- Demonstrated ability to work independently and maintain confidentiality
- Knowledge of Canadian immigration procedures and terminology is an asset
- Expert proficiency in Google Suite, Microsoft Word and Clio are an asset

Your role:

- Manage daily office administration, including receiving client calls, booking appointments, and ensuring timely response to inquiries
- Collaborate with lawyers and paralegals on complex immigration cases, handling the preparation of meeting minutes and completing forms
- Draft legal documents, including legal service agreements, letters, indexes, and narratives
- Provide administrative support to lawyers and paralegals, managing client files and documenting tasks completed within case management software
- Liaise with clients to confirm that necessary documents have been received and translated, including arranging with third party translators
- Coordinate matter billing, including receiving payments in-person

**Job Types**: Full-time, Permanent

Pay: From $28.00 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-11-01
Expected start date: 2024-11-04



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