Supervisor, Project Management Office
3 days ago
**About the City of Hamilton**
**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**
**JOB POSTING**
JOB ID #: 19686
Supervisor, Project Management Office
Public Works
Hamilton Water
100 King Street West
NUMBER OF VACANCIES: 1 Full-Time Temporary
UNION/NON-UNION: Non Union Mgmt Professional
HOURS Of WORK: 35.00 per week
- GRADE: 6
- SALARY/HOUR: $50.654 - $59.242 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
STATUS/LENGTH: Full-Time Temporary up to 24 months
Job Description ID #: A9406
**Vaccine Verification - **As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.
**SUMMARY OF DUTIES**
Reporting to the Director, Hamilton Water, the Supervisor, Project Management Office provides expert support and guidance for the development, management and administration of the Project Management Office which supports the capital works program within the Planning & Capital, Woodward Upgrades, Stormwater Management, and Plant Maintenance & Technical Services Sections within the Hamilton Water Division (‘Program’). The Supervisor, Project Management Office, develops and implements relevant procedures, protocols and templates, provides guidance and supervision to staff and directs and monitors their output and overall performance.
The Supervisor, Project Management Office provides the leadership, expertise and manages the process for the development and execution of requests for proposals (RFPs), requests for quotations (RFQs), invitations to bid (ITBs) and other procurement initiatives. The Supervisor, Project Management Office will also define and facilitate communication between Project Managers within Hamilton Water and Corporate Services in order to ensure that products and services are delivered according to plan, City Policy, PMO procedures and within budget. The Supervisor, Project Management Office provides the leadership, business understanding, knowledge and advice, contributing to the design of and implementation of the standards, methods, practices and policies governing the acquisition of water and wastewater products and services.
**GENERAL DUTIES**
Participate in the development and execution of a strategy for a best-in-class Project Management Office.
Develop and execute a Project Management methodology to plan, manage and execute all Hamilton Water capital works program initiatives.
Act as single point-of-contact for the Hamilton Water capital works program to the City’s Corporate Services Division. Develop positive relationships with representatives of Procurement, Legal, Corporate Finance, Risk Management and Public Works to facilitate program activities.
Continuously monitor and report on progress of the Hamilton Water capital works program to all stakeholders. Communicate progress on regularly defined intervals to Sectional team members and management.
Implement and maintain project charters for all supported programs to ensure accuracy through the life of all projects, maintain processes to ensure project/program documentation. Reports and plans are relevant, accurate and complete.
Maintain the current Water Asset Tracking System (WATSN) database for project reporting that incorporates project charters and relevant expenditure information to produce on-demand reports for use by Senior Management and project teams.
Develop and present a Sectional Annual Report for the Project Management Office each year to summarize performance and establish long term planning objectives. Incorporate feedback into the Sectional planning exercises.
Process Requests for Information (RFIs), Requests for Proposal (RFPs), Purchase Order Requisitions, and all required contract documents from various project managers through to Corporate Services while ensuring all relevant policies and procedures are adhered to.
Develops and maintains standardized templates including re-usable content for RFPs, RFIs and other requests for services and/or products that are routinely issued.
Monitors and interprets data relevant to programs to assist with priority setting, Program implementation and evaluation.
Monitors and reports on status of issued and
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