Executive Assistant

5 days ago

Ottawa, Canada CADTH Full time

**Status**: Full-time, permanent
**Location**: Toronto, Ontario or Ottawa, Ontario (hybrid)
**Closing date**: April 19, 2024
**Salary range**: $56,000 to $69,000 per year

CADTH is Canada’s drug and health technology agency. We’re a not-for-profit organization headquartered in Ottawa, with a satellite office in Toronto. We’re funded by Canada’s federal, provincial, and territorial governments, with the exception of Quebec, to provide independent information and advice to the country’s publicly funded health care systems. Health administrators and policy experts rely on CADTH to inform their decisions about the funding and appropriate use of the drugs, devices, and services used to prevent, diagnose, and treat medical conditions.

Primary Focus

**On any given day, the Executive Assistant will**:

- manage the calendar and time, ensuring it is adjusted to accommodate unforeseen requests
- review the week ahead, ensuring all required information is received in advance of meetings and follow up is carried out as needed
- maintain positive business relationships with key stakeholders and their staff, which may include jurisdictions, board members, international organizations, agencies, and vendors
- organize all logístical requirements, including coordinating domestic and international travel, requesting travel advances, confirming accommodation and flight bookings, and preparing and reconciling expense claims and credit card statements
- maintain updates to key stakeholder contacts and other information as required
- work closely with other Executive Assistants
- contribute to the improvement of administrative policies and procedures.

Is this the right role for you?

**The Executive Assistant will likely have**:

- a 3-year community college program in business administration or equivalent experience, plus at least 3 to 5 years of relevant experience providing expert-level assistance to an executive
- ability to exercise discretion, judgment, and tact in handling sensitive situations and maintaining confidentiality
- results-orientated with the ability to work well under pressure, and to shift priorities to meet requests and deadlines
- ability to manage multiple projects concurrently
- excellent oral and written communications skills
- excellent people skills with the confidence needed to establish good working relationships with internal staff and external stakeholders and partners
- strong organizational skills in calendar management
- intermediate computer skills using MS Word, Outlook, and Excel
- ability to work as a team member and work well in a team environment
- strong attention to detail and accuracy.

What will set you apart?
- Fluency in French.

What’s in it for you?

**At CADTH, you will find**:

- a team-focused, supportive, and inclusive work environment
- a comprehensive Total Rewards package including health, dental, and wellness benefits; a defined benefit pension plan with Healthcare of Ontario Pension Plan (HOOPP); and a variety of leave options
- opportunities to work with and learn from highly specialized professionals
- personal growth through professional development opportunities, corporate training, and support for continuing education
- a friendly culture that supports community engagement
- the opportunity to make a difference for people in Canada and effect positive change.

LI-Hybrid

  • Executive Assistant to the President

    3 days ago

    Ottawa, Canada International Executive Service Corps Full time

    If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative responsibilities for a President’s Executive Office, the International Development Research...

  • Executive Assistant to the President

    3 days ago

    Ottawa, Canada International Executive Service Corps Full time

    If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative responsibilities for a President’s Executive Office, the International Development Research...

  • Executive Assistant

    4 days ago

    Ottawa, Canada Blumetric Environmental Inc. Full time

    Employment Type: Full-time, PermanentEmployee Referral Bonus: EligibleRequisition #: 10-101The Opportunity:BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite to provide...

  • Executive Assistant

    6 days ago

    Ottawa, Canada Blumetric Environmental Inc. Full time

    Employment Type: Full-time, PermanentEmployee Referral Bonus: EligibleRequisition #: 10-101The Opportunity:BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite to provide...

  • Executive Assistant

    7 days ago

    Ottawa, Canada Greener Homes Group Full time

    **Executive Assistant** Greener Homes Group is seeking an Executive Assistant. The Executive Assistant will work closely with the CEO to manage daily administrative tasks and assist in coordinating events. The Executive Assistant will also be responsible for maintaining a professional image and communicating with clients. This is a hands-on position,...

  • Executive Assistant

    1 month ago

    Ottawa, Canada Express Employment Professionals - Ottawa East Full time

    Our exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the CEO’s office includ

  • Executive Assistant

    6 days ago

    Ottawa, Canada Egg Farmers of Canada Full time

    **Executive Assistant** Egg Farmers of Canada is presently seeking an experienced Executive Assistant to support the Chief Executive Officer (CEO) and Chair of the Board. Reporting to the CEO, the Executive Assistant is responsible for providing administrative support directly to the CEO and the Chair of the Board, as well as providing backup support to the...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Express Employment Professionals - Ottawa East Full time

    Our exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the CEO's office includ

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada Regional Group Full time

    **Executive Assistant** We are seeking an experienced Executive Assistant to support the C-Suite Executives in prioritizing and meeting strategic goals and objectives. **About the role** As a member of the administrative support team, you will: - Maintain confidentiality and discretion in all C-suite matters, recognizing that you represent and are...

  • Executive Assistant

    1 week ago

    Ottawa, Canada Kinaxis Full time

    At Kinaxis, who we are is grounded in our common belief that people matter. Each one of us plays an important part in accomplishing our work, building our culture and making a global impact. Every day, we're empowered to work together to help our customers make fast, confident planning decisions. This is how we create a better planet - for each other, for...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada TerraFixing Inc. Full time

    **Position**: Executive Assistant **Compensation**: $58,200 - $69,400 **Reports to**: Chief Operations Officer **Employment Type**: Full Time **Location**: Ottawa, ON **Position overview**: We are seeking an experienced, highly motivated and detail-oriented Executive Assistant to support our Chief Operations Officer (COO) and co-founder. Our company, a...

  • Executive Assistant

    1 week ago

    Ottawa, Canada Calian Full time

    For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Colonnade Management Inc. Full time

    Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties.Colonnade BridgePort is headquartered in Ottawa with offices in the Greater Toronto Area ("GTA"), and our continued growth and expansion...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Egg Farmers of Canada Full time

    Executive AssistantEgg Farmers of Canada is presently seeking an experienced Executive Assistant to support the Chief Executive Officer (CEO) and Chair of the Board. Reporting to the CEO, the Executive Assistant is responsible for providing administrative support directly to the CEO and the Chair of the Board, as well as providing backup support to the Board...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Ottawa Inner City Health Full time

    Ottawa Inner City Health is seeking an** Executive Assistant** to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members. **Qualifications**: - Post Secondary Diploma in Business Administration, or relevant...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada Regional Group Full time

    We are seeking an experienced Executive Assistant to support the C-Suite Executives in prioritizing and meeting strategic goals and objectives. **About the role** As a member of the administrative support team, you will: - Maintain confidentiality and discretion in all C-suite matters, recognizing that you represent and are entrusted with the reputation...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada MultiCraft Full time

    Title: Personal & Executive Assistant As _Personal & Executive Assistant_, you will be assisting the Vice President and CEO with a broad variety of tasks and assignments, with a strong focus on travel arrangements. Your role within the company is to support the Executive Team, to provide the necessary tools, resources and information needed for them to make...

  • Executive Assistant to The Executive Secretary

    3 weeks ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Location**: Ottawa, On **Job Term**: Permanent, Full-Time (35 hours a week) **Salary**: (G5) $77,691 to $97,115 **Benefits**: Group Benefits Plan (Health, Dental), Pension Plan, 4 weeks’ vacation, and other generous leave. The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Carlington Community Health Centre Full time

    The Executive Assistant offers high-level administrative and organizational assistance to the Executive Director and the Senior Management Team. They also provide executive support to the Board of Directors and its Committees and coordinate corporate-level events and projects.Offers senior administrative assistance to the Executive Director by:Drafting...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Ottawa Inner City Health Full time

    Ottawa Inner City Health is seeking an Executive Assistant to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members.Qualifications: Post Secondary Diploma in Business Administration, or relevant discipline,...