Executive Assistant to the President

2 days ago

Ottawa, Canada International Executive Service Corps Full time

If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative responsibilities for a President’s Executive Office, the International Development Research Centre (IDRC) is the place for you

IDRC is home to people who share a passion for international development research. We look for employees who believe that knowledge and innovation can help solve the world’s most critical challenges.

Come join our Executive Office team within the President’s Office and help us build a more sustainable and inclusive world

Our employment opportunity of the moment: Executive Assistant to the President

Location of work: Ottawa, Ontario, Canada (Hybrid Mode)*

Employment status: Indeterminate

Overview:
Under the direction of the Chief of Staff and Director of Corporate Affairs, as the Executive Assistant to the President, you will play a key role in ensuring the efficient and effective management of the President’s Office. You will be responsible for managing all aspects of the President’s agenda and calendar. You will lead forward engagements, planning and the coordination of the President’s travel; and support presidential decision making and operational excellence in the President’s Office.

Take a minute to see if your profile fits IDRC: You have:
  • A post-secondary education at the college or university in a field relevant to the position.
  • Proficiency in English and French at an advanced level (reading, writing, and speaking).
  • A minimum of 10 years of relevant, hands-on experience in a similar role, with at least 5 years in support of a senior official in the public, private or not-for-profit sectors.
  • An in-depth understanding of administrative and operational procedures with hands-on experience in planning, organizing, and coordinating daily activities and travel logistics while paying close attention to details.
  • Advanced skills in using digital tools, such as relationship management, budgeting and all Microsoft applications tools, in order to effectively leverage, propose, and implement improvements.
  • Knowledge of and/or interest in the Centre’s mission and work as it relates to International Development.
You are:
  • Aligned with the IDRC’s culture and value statements: At IDRC we are respectful, intentional, and accountable.
  • A skilled communicator with great interpersonal skills, tact, diplomacy, and discretion.
  • Qualified to establish, manage, and monitor relationships with diverse and experienced stakeholders.
  • Resourceful and dependable multi-tasker, able to work under pressure, meet deadlines, juggle competing priorities while meticulously paying attention to detail in order to deliver high-quality work.
  • A team player and service-oriented with great initiative and superior judgement with ability to provide sound and thoughtful recommendations to aid leaders in decision making.
You are interested in:
  • Advancing IDRC's mission and strategic goals, supporting the current and future activities of the President’s Office by maintaining operational excellence in a fast paced and demanding environment with constant deadlines.
  • Coordinating the daily activities of the President and prioritizing the incoming flow of work.
  • Organizing and maintaining the rolling weekly, monthly and quarterly view of the President’s engagements in the form of a forward and event planning calendar and briefing thePresident and Chief of Staff on a regular cadence.
  • Monitoring and compiling all manner of issues coming into the President’s Office and aggregating these into a daily briefing format to be provided at end of each day to facilitate decision making.
  • Liaising with internal and external stakeholders, screening correspondence and analyzing information required for a response.
  • Joining an organization that values and models diversity, inclusion, and equity.

Then we are interested in your profile

At IDRC, we support your professional development.

Additional Information:
  • For more details on the primary duties and responsibilities, view the Job Details.
  • *Hybrid Mode: Due to the specific nature of this position, the individual will be required to work in the office 3 days per week.
  • As a result of this process, the Centre may establish a pool of pre-qualified candidates for future permanent and term opportunities.
#J-18808-Ljbffr

  • Executive Assistant to The President

    1 week ago

    Ottawa, Canada International Development Research Centre Full time

    **_If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about _**_organizing and leading administrative responsibilities for a President’s Executive Office_**_, the International Development...

  • Executive Assistant to The President

    2 weeks ago

    Ottawa, Canada National Research Council Canada Full time

    Great Minds. One Goal. Canada's Success. Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization. We are looking to staff an Executive Assistant to work in the Office of the President. In this role, you will provide administrative support to the...

  • Executive Assistant to Vice President

    3 weeks ago

    Ottawa, Canada Lepine Apartments Full time

    Job Title: Executive Assistant to the Vice President Finance Company: Lepine Apartments Location: Ottawa, Canada **About Lepine Apartments** Lepine Apartments is a premier real estate development and management company in Ottawa, Canada. Our commitment to delivering exceptional living experiences has made us a leader in the industry, and we're looking for...

  • Executive Assistant President's Office

    7 days ago

    Ottawa, Ontario, Canada International Development Research Centre Full time

    Job DescriptionDescription –>IDRC is home to people who share a passion for international development research. We look for employees who believe that knowledge and innovation can help solve the world's most critical challenges.Under the direction of the Chief of Staff and Director of Corporate Affairs, as the Executive Assistant, you will play a key role...

  • Executive Assistant to The President

    3 weeks ago

    Ottawa, Canada National Research Council Canada Full time

    Great Minds. One Goal. Canada's Success. Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization. We are looking to staff the Executive Assistant position for a term of 2 years. In this role, you will be responsible to manage and coordinate the NRC...

  • Executive Assistant, Office of The President

    3 weeks ago

    Ottawa, Canada Canadian Air Transport Security Authority Full time

    The Canadian Air Transport Security Authority (CATSA) has one (1) exciting indeterminate opportunity within the Office of the President branch at Ottawa HQ. This position represents an opportunity for career-driven individuals seeking a position within an organization that inspires growth and promotes excellence to make a difference and contribute to...

  • Bilingual Executive Assistant, Office of The

    6 days ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Division**: Office of the President **City**:Ottawa, ON **Type of position**:In person 5 days a week **Job Term**: Permanent Full-time (35 hours per week) **Union/Non**: Excluded **Competition**: 24-15 The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada,...

  • Assistant to The National Executive Vice-president

    2 weeks ago

    Ottawa, Canada Public Service Alliance of Canada Full time

    **Branch**: Executive Office **Section**: Executive Office - Administration **Employment Type**: Term up to 1 year **Position Linguistic Designation**: Bilingual (English, French) **Position Global Linguistic Level**: C1 **Job Band**: Band 9 UNIFOR 2025_EXCL **Salary**: $90,213.00 - $101,533.00 + $1,763.31 Bilingual Allowance **Union**: UNIFOR 2025...

  • Executive Assistant and Board Liaison

    2 weeks ago

    Ottawa, Ontario, Canada The Royal Ottawa Mental Health Centre Full time

    Position InformationPosting Number: IMHR22009Title: Executive Assistant and Board Liaison (RFT 1.0 FTE)Position Status: Regular FulltimeFTE: 1.0Job Schedule: DaysDepartment: IMHRUnion: NonunionSite: Institute of Mental Health Research (IMHR)About The Royal As one of Canada's foremost mental health care and academic health science centres, The Royal has a...

  • Bilingual Executive Assistant, Office of The

    2 weeks ago

    Ottawa, Ontario, Canada The Professional Institute of the Public Service of Canada Full time

    Division: Office of the PresidentCity:Ottawa, ONType of position:In person 5 days a weekJob Term: Permanent Full-time (35 hours per week)Union/Non: ExcludedCompetition: 24-15The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada, requires a bilingual Executive...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Randstad Full time

    Bilingual Senior Executive Assistant Monday to Friday Parking included Fully Bilingual French and English Downtown Our client, a great Union is looking for a highly skilled, bilingual, very professional and hard working experienced administrative professional.Monday to Friday Downtown Serve as the primary contact for executives, staff, members, and...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada Westboro MIC Full time

    **Executive Assistant** This role will be responsible for providing comprehensive support to the President and to the CEO, administering the company’s office requirements, and playing an integral role in the coordination of marketing, social media, and event management. This position requires someone experienced in administration assistance with a high...

  • Associate, Executive Office

    3 days ago

    Ottawa, Canada The Ottawa Hospital Foundation Full time

    Our Executive Office engages with our most vital partners. Your administrative support will ensure seamless interactions with the hospital’s senior management team, our donors, Foundation staff, and much more. Join our team to create a better tomorrow for all of usOur Executive Office engages with our most vital partners. Your administrative support will...

  • Associate, Executive Office

    3 days ago

    Ottawa, Canada The Ottawa Hospital Foundation Full time

    Our Executive Office engages with our most vital partners. Your administrative support will ensure seamless interactions with the hospital’s senior management team, our donors, Foundation staff, and much more. Join our team to create a better tomorrow for all of usOur Executive Office engages with our most vital partners. Your administrative support will...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada MultiCraft Full time

    Title: Personal & Executive Assistant As _Personal & Executive Assistant_, you will be assisting the Vice President and CEO with a broad variety of tasks and assignments, with a strong focus on travel arrangements. Your role within the company is to support the Executive Team, to provide the necessary tools, resources and information needed for them to make...

  • Part Time Assistant to The Executive Assistant

    2 weeks ago

    Ottawa, Canada Algonquin College Full time

    Department: President and BOG (Miranda Wilson) Position Type: Fixed Term Administrative Salary Range: $27.90-$34.88-Hourly Scheduled Weekly Hours: 12.25 Anticipated Start Date: April 15, 2024 Length of Contract: 12 months Posting Information Posting Closing Date: April 2, 2024 Please note: jobs are posted until 11:59 pm on the job closing...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada YMCA of the National Capital Region Full time

    **Overview**: As one of the largest charitable community service organizations in Canada, the YMCA of the National Capital Region responds to critical social needs in the community and works to provide lasting solutions. Serving thousands of people across our region annually, we are a leader and valued partner in creating a vibrant and healthy community...

  • Bilingual Executive Assistant to the National President

    3 days ago

    Ottawa, Canada LRO Staffing Full time

    Bilingual Executive Assistant to the National President - Permanent - 17374 About the Opportunity Under the direction of the National President, the Executive Assistant will provide diligent support and perform a variety of administrative tasks, often of a confidential nature. Duties include but are not limited to: Calendar, meeting and event...

  • Bilingual Executive Assistant to the National President

    3 days ago

    Ottawa, Canada LRO Staffing Full time

    Bilingual Executive Assistant to the National President - Permanent - 17374 About the Opportunity Under the direction of the National President, the Executive Assistant will provide diligent support and perform a variety of administrative tasks, often of a confidential nature. Duties include but are not limited to: Calendar, meeting and event...

  • Executive Assistant

    7 days ago

    Ottawa, Canada Calian Full time

    For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world...