Executive Assistant

3 days ago

Ottawa, Canada Blumetric Environmental Inc. Full time

Employment Type: Full-time, Permanent
Employee Referral Bonus: Eligible
Requisition #: 10-101

The Opportunity:

BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite to provide administrative oversight and support for all executive portfolios including, but not limited to, executive communications; press releases; SEDOR filings; and direct administrative support to our Board of Directors. As the Executive Assistant you will play a pivotal role in ensuring the smooth and efficient operation of the c-suite administrative activities, while also facilitating communication and coordination with the Board of Directors. This role requires a mature, proactive, and detail-oriented individual who can anticipate needs, handle sensitive information with discretion, and act as a trusted liaison between the executive team and the board.
As the Executive Assistant, you will perform a wide range of administrative and support functions within the executive office and manage special projects as required; draft and organize internal and external communications including press releases, arrange in-person and virtual corporate meetings, post on social media, and facilitate the submission of corporate filings.
You will be responsible for providing confidential and advanced administrative duties supporting the portfolio agendas and will interact with multiple internal and external stakeholders, upholding the highest standard of professionalism and confidentiality.

Job Responsibilities:

Executive Support:
• Act as the primary point of contact between the executive team and internal/external stakeholders.
• Manage the executives’ complex calendars, including scheduling meetings, conferences, and travel arrangements.
• Prepare and organize materials for meetings, ensuring executives are well-prepared and have all necessary information.
• Manage expense reports, invoices, and other financial documentation.

Board of Director Support:
• Coordinate all aspects of board meetings, including logistics, agendas, and meeting materials; upload documents into the BOD portal as required.
• Liaise with board members, ensuring timely communication and responses to inquiries.
• Maintain an organized record of board meeting minutes and resolutions.
• Assist with the preparation and distribution of board reports, presentations, and other documentation.
• Manage board-related travel and accommodations, as needed.

Administrative Duties:
• Maintain an efficient and well-organized filing system for both digital and physical documents.
• Handle confidential information with the utmost discretion and professionalism.
• Perform research and compile data for reports and presentations.
• Assist with special projects and initiatives as assigned by the executive team.
• Manage office supplies and equipment, ensuring availability and functionality.

Communication and Coordination:
• Facilitate communication and collaboration between the executive team and various departments within the organization.
• Serve as a bridge of information between the executives and Board members.
• Handle incoming requests, inquiries, and issues, ensuring they are addressed promptly.

Key Qualifications, Education, and Skills:

• Bachelor’s degree in business administration, management, or a related field preferred.
• Proven experience as an executive assistant or similar role, with board support experience being an asset.
• Professional work experience within a publicly traded organization is critical to success in this role, specifically knowledge of regulatory filings, Sedar, TSXV, and Computershare.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite and other relevant software.
• Ability to maintain a high level of confidentiality and discretion.
• Excellent interpersonal skills and the ability to work effectively with a diverse group of people.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong problem-solving skills and attention to detail.
• A minimum of (5) five years providing C-level executive support required, in a professional business environment is preferred.
• Good organizational and problem-solving skills required, including an ability to prioritize a varied and busy workload. Demonstrated ability to cope with tight deadlines and frequent interruptions.
• Excellence in communications including creating communiques, press releases, presentations, and social media content.
• Analytical and information-seeking skills that contribute to effective decision-making and strategic execution of action plans that deliver results and motivate individuals for greater performance excellence.
• Self-directed, courageous, and highly motivated.
• Bilingual (advanced written and verbal) in English and French would be an asset.
• Valid Driver’s License and access to a reliable vehicle.

To Apply: Please forward your resume and include “Requisition # 10-101 Executive Assistant” in the Subject Line.

#J-18808-Ljbffr

  • Executive Assistant to the President

    2 days ago

    Ottawa, Canada International Executive Service Corps Full time

    If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative responsibilities for a President’s Executive Office, the International Development Research...

  • Executive Assistant to the President

    2 days ago

    Ottawa, Canada International Executive Service Corps Full time

    If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative responsibilities for a President’s Executive Office, the International Development Research...

  • Executive Assistant

    7 days ago

    Ottawa, Canada Greener Homes Group Full time

    **Executive Assistant** Greener Homes Group is seeking an Executive Assistant. The Executive Assistant will work closely with the CEO to manage daily administrative tasks and assist in coordinating events. The Executive Assistant will also be responsible for maintaining a professional image and communicating with clients. This is a hands-on position,...

  • Executive Assistant

    1 month ago

    Ottawa, Canada Express Employment Professionals - Ottawa East Full time

    Our exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the CEO’s office includ

  • Executive Assistant

    5 days ago

    Ottawa, Canada Egg Farmers of Canada Full time

    **Executive Assistant** Egg Farmers of Canada is presently seeking an experienced Executive Assistant to support the Chief Executive Officer (CEO) and Chair of the Board. Reporting to the CEO, the Executive Assistant is responsible for providing administrative support directly to the CEO and the Chair of the Board, as well as providing backup support to the...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Express Employment Professionals - Ottawa East Full time

    Our exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the CEO's office includ

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada Regional Group Full time

    **Executive Assistant** We are seeking an experienced Executive Assistant to support the C-Suite Executives in prioritizing and meeting strategic goals and objectives. **About the role** As a member of the administrative support team, you will: - Maintain confidentiality and discretion in all C-suite matters, recognizing that you represent and are...

  • Executive Assistant

    1 week ago

    Ottawa, Canada Kinaxis Full time

    At Kinaxis, who we are is grounded in our common belief that people matter. Each one of us plays an important part in accomplishing our work, building our culture and making a global impact. Every day, we're empowered to work together to help our customers make fast, confident planning decisions. This is how we create a better planet - for each other, for...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada TerraFixing Inc. Full time

    **Position**: Executive Assistant **Compensation**: $58,200 - $69,400 **Reports to**: Chief Operations Officer **Employment Type**: Full Time **Location**: Ottawa, ON **Position overview**: We are seeking an experienced, highly motivated and detail-oriented Executive Assistant to support our Chief Operations Officer (COO) and co-founder. Our company, a...

  • Executive Assistant

    7 days ago

    Ottawa, Canada Calian Full time

    For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Colonnade Management Inc. Full time

    Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties.Colonnade BridgePort is headquartered in Ottawa with offices in the Greater Toronto Area ("GTA"), and our continued growth and expansion...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Egg Farmers of Canada Full time

    Executive AssistantEgg Farmers of Canada is presently seeking an experienced Executive Assistant to support the Chief Executive Officer (CEO) and Chair of the Board. Reporting to the CEO, the Executive Assistant is responsible for providing administrative support directly to the CEO and the Chair of the Board, as well as providing backup support to the Board...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Ottawa Inner City Health Full time

    Ottawa Inner City Health is seeking an** Executive Assistant** to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members. **Qualifications**: - Post Secondary Diploma in Business Administration, or relevant...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada Regional Group Full time

    We are seeking an experienced Executive Assistant to support the C-Suite Executives in prioritizing and meeting strategic goals and objectives. **About the role** As a member of the administrative support team, you will: - Maintain confidentiality and discretion in all C-suite matters, recognizing that you represent and are entrusted with the reputation...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada MultiCraft Full time

    Title: Personal & Executive Assistant As _Personal & Executive Assistant_, you will be assisting the Vice President and CEO with a broad variety of tasks and assignments, with a strong focus on travel arrangements. Your role within the company is to support the Executive Team, to provide the necessary tools, resources and information needed for them to make...

  • Executive Assistant to The Executive Secretary

    3 weeks ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Location**: Ottawa, On **Job Term**: Permanent, Full-Time (35 hours a week) **Salary**: (G5) $77,691 to $97,115 **Benefits**: Group Benefits Plan (Health, Dental), Pension Plan, 4 weeks’ vacation, and other generous leave. The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Carlington Community Health Centre Full time

    The Executive Assistant offers high-level administrative and organizational assistance to the Executive Director and the Senior Management Team. They also provide executive support to the Board of Directors and its Committees and coordinate corporate-level events and projects.Offers senior administrative assistance to the Executive Director by:Drafting...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Ottawa Inner City Health Full time

    Ottawa Inner City Health is seeking an Executive Assistant to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members.Qualifications: Post Secondary Diploma in Business Administration, or relevant discipline,...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Ellement Consulting Group Full time

    ABOUT ELLEMENT Ellement Consulting Group Limited Partnership (Ellement) is a national provider of integrated retirement, benefit, actuarial, and investment consulting, as well as administration services for retirement and benefit programs, and retirement and benefit software solutions for internally administered organizations. Our mission is to design,...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Executive AssistantCompensation: $23.75 to $27.50 hourlyRobert Half is looking for an articulate, Executive Assistant to maintain various administrative duties for executive management in a high profile company within the Non-Profit industry. You will have the opportunity to put your talents to the test in a challenging and friendly...