Manager, Pay

3 weeks ago

Winnipeg, Canada University of Winnipeg Full time

Reporting to the Associate Vice-President (AVP), Human Resources, the Manager, Pay & Benefits will lead and direct payroll and administer all pension and benefit programs and services for all employees of the university.

The Manager is involved in planning, managing, controlling, administering and monitoring all aspects of the University's total compensation and records function to ensure the timely and accurate processing and disbursements of funds for the bi-weekly payroll. This position also ensures compliance with all legislative payroll reporting and remittance obligations for the University.

Leading a team comprised of Pay & Benefits and Pension & Benefits Administrators, the incumbent will have experience with directing, guiding and mentoring staff.

**Key Responsibilities for the role**:
**Payroll, Benefits and Pension Plan Management**
- Direct and manage all payroll, benefits and pension plan operations of the University ensuring all aspects of employee total compensation are delivered accurately, while ensuring legislative compliance in administration and reporting and remittance requirements.
- Provide advice and guidance to the AVP Human Resources relative to payroll, benefits and pension related issues.
- Develop communication for employees related to the University’s payroll, pension and benefits programs.
- Oversight for the accuracy and integrity of the earnings and deductions processed for each individual employee for the generation and production of the year-end tax forms.
- Investigate, resolve and respond to any payroll, benefits, and pension related issues as they arise.
- Conduct research and provide recommendations regarding the planning, developing and implementing of new benefits plans or amendments to existing benefit plans.
- Development and monitoring of the benefits budget.
- Identify and communicate to the Pension Board of Trustees pension matters that are of a contentious nature or that potentially carry a litigation risk, and matters that cannot be resolved administratively and require the Board’s decision, accounting for deadlines and time sensitive matters.
- Ensure accuracy and integrity of pension records as required by the pension plan’s administrator, regulators, actuary and auditors, providing relevant information/reports on monthly and annual basis.

**Financial Administration Including Internal & External Reporting Requirements**
- Authorize the release of payroll EFT all payments for statutory withholdings to the Canada Revenue Agency ensuring their accuracy and integrity, for the various CRA business numbers.
- Post, approve and authorize automatic debit, from the University’s bank account, for payment to the Province of Manitoba for Manitoba Payroll Tax on a monthly basis.
- Authorize all payment vouchers/electronic funds transfer for third party payments resulting from the processing of the payroll.
- Authorize all balances on payroll Balance Sheet accounts for submission to Financial Services for the University’s General Ledger.
- Authorize the electronic transfer of GL payroll files to Financial Services for posting to the University General Ledger, including all payroll accruals for fiscal year end.

**Oversight, Guidance and Other**
- Participate as a member of the HR management team, contributing to HR strategic and operational planning, budgets, recommending changes and attending direct reports meetings.
- Mentor, train, guide and direct Pay & Benefits and Pension & Benefits Administrator and HR/Payroll Assistant with respect to payroll, pension and benefits matters, policies and procedures.
- In conjunction with a variety of service providers, plan, develop and oversee information/education sessions such as: Defined Contribution plan member education sessions, comprehensive Financial Education seminars, various financial sessions (tax planning, retirement planning, RRSP planning).
- Remain current on payroll, benefits and pension through attendance at seminars, conferences, etc.
- Manage/leverage relationships with third party administrators/service providers ensuring employees receive quality service.
- Manage the retention and disposal of employee records in accordance with legislated requirements.

**Qualifications**:

- Minimum Payroll Compliance Practitioner (PCP) designation from the Canadian Payroll Association.
- Undergraduate degree in a related field preferred.
- CEBS (Certified Employee Benefit Specialist) and/or an appropriate degree/diploma in Human Resource management with a specialization in pension and benefits and/or a suitable combination of education and experience would be a definite asset.
- Minimum five (5) years consecutive experience in Payroll/ Benefits administration.
- Minimum three (3) years working experience:

- Managing payroll in a progressive organization with multiple unions/employee groups with high volume payroll, benefits and pension.
- An automated payroll and human resources information system (preferably

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