Administrative Assistant
3 weeks ago
Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
- or equivalent experience
- ** Work setting**:
- Bindery company
- ** Tasks**:
- Direct and control daily operations
- Evaluate daily operations
- Motivate staff
- Supervise other workers
- Train staff
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Perform basic bookkeeping tasks
- Conduct performance reviews
- Supervise office and volunteer staff
- ** Supervision**:
- 16-20 people
- ** Computer and technology knowledge**:
- MS Windows
- MS Word
- Google Drive
- ** Area of specialization**:
- Correspondence
- Reports and records
- Contracts
- ** Security and safety**:
- Criminal record check
- ** Transportation/travel information**:
- Own vehicle
- Valid driver's licence
- ** Work conditions and physical capabilities**:
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
- ** Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Organized
- Team player
- Time management
- Dependability
- Quick learner
- ** Health benefits**:
- Health care plan
- ** Other benefits**:
- Other benefits
- ** Support for persons with disabilities**:
- Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
- ** Support for newcomers and refugees**:
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- **Support for youths**:
- Offers on-the-job training tailored to youth
- ** Support for Veterans**:
- Offers mentorship, coaching and/or networking opportunities for Veterans
- ** Support for Indigenous people**:
- Participates in a government or community program or initiative that supports Indigenous people
- ** Support for mature workers**:
- Participates in a government or community program or initiative that supports mature workers
- **Supports for visible minorities**:
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
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