Front Desk Administrator- Full Time

4 months ago

Ladysmith, Canada Royal Lepage Nanaimo Realty Ladysmith Full time

Core Competencies:
Customer Focus

Communication

Energy & Stress Management

Teamwork

Quality Orientation

Problem Solving

Accountability and Dependability

Knowledge and experience in Google Suite and Windows operating system

Ethics and Integrity

Job Duties:
Direct inquiries to appropriate individuals, departments, or divisions within the organization.

Record and relay messages accurately to staff members.

Perform clerical tasks such as typing forms, letters, reports, and memos.

Organize and maintain office records and files.

Assist in compiling data for reports as needed.

Present a positive and professional image of the organization to visitors and other stakeholders.

Provide information about special activities to staff and clients.

Monitor and report security issues to the Office Manager.

Administer inbound and outbound mail, including priority post, packages, and courier services.

Maintain a tidy and presentable reception area.

Accept and monitor inbound shipments when required.

Process documentation through various online systems.

**Requirements**:
High school diploma or equivalent.

Previous experience in a receptionist role.

Proficiency in general office procedures.

Basic mathematical skills.

Strong knowledge of Microsoft Office products (Excel, Word, PowerPoint).

Ability to maintain filing systems and basic databases.

Excellent analytical and problem-solving abilities.

Superior telephone manners and interpersonal skills.

Strong written and verbal communication skills.

Customer service-oriented mindset.

Willingness to undergo training if necessary.

Additional Administrative Duties:
Stocking supplies

Sorting and sending mail

Answering and routing phone calls

Greeting visitors

Previous Experience in a receptionist/ administration role and or familiarity with systems such as transaction desk, matrix, BC online, and LTSA are definite assets.

Compensation: To be discussed based on experience.

Thank you for considering this opportunity with Royal LePage Nanaimo Realty.

Pay: From $20.00 per hour

Expected hours: 35 - 37.5 per week

**Benefits**:
Company pension

Dental care

Extended health care

Schedule:
8 hour shift

Monday to Friday

**Education**:
Secondary School (preferred)

**Experience**:
administrative assistant/Receptionist: 2 years (required)

Work Location: In person

Pay: From $21.00 per hour

Expected hours: 35 - 37 per week

**Benefits**:

- Company pension
- Dental care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Ladysmith, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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