Leasing Coordinator

3 months ago

Montréal, Canada Choice Properties Full time

**Location**:
300 - 1010 Sherbrooke Street West, Montreal, Quebec, H3A 2R7

**Leasing Coordinator - Montreal, Quebec**

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties’ portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centres and stand-alone supermarkets.

Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through accretive acquisitions, strategic development and active property management. Choice Properties’ principal tenant is Loblaw Companies Limited, Canada’s largest retailer. Choice Properties’ strong alliance with Loblaw positions it well for future growth.

A commitment to continuous learning and development is a strong part of our culture.

The Leasing Coordinator provides day-to-day administrative support to, and assists in facilitating all leasing activities for the regional leasing team.

**Responsibilities**:

- Provide administrative support, including typing all types of correspondence, completing reports, photocopying, scanning, opening tenant files, taking minutes if necessary and help coordinating meetings.
- Keep track of various documents in circulation between departments, partners and tenants including but not limited to lease documents, offers, deal summaries and documents out for signature.
- Support the leasing team with View The Space (VTS) from set up to inputting, updating and completion (Lease execution).
- Review monthly leasing reports and ensure reports and VTS are accurate.
- Collaborate with the leasing team and joint venture partners to ensure that leasing activity is being properly recorded.
- Process all tenant allowances and brokerage fees for payment as well as track all progressive payments for same.
- Track all critical dates, contractual waivers and leasing capital expenditures and draft corresponding letters for administrative approvals and sign offs.
- Input leasing assumptions for the budget into JDE, run reports and ensure the accuracy of same.
- Distribute, scan, organize and maintain all lease related documents including to the electronic filing system (M-files).
- Complete credit checks for potential tenants.
- Liaison with marketing and Property Managers for development/leasing signage on our sites as well as pylon signage for tenants.
- Draft and distribute letters as required between parties.
- Interact with joint venture partners as required.
- In conjunction with the leasing team update and distribute the monthly lease expires report.
- Answer leasing hot line (calls) and follow up on leasing inquires and distribute accordingly.
- Assist with developing presentations for internal and external use.
- Update site plans and the property fact sheets as required.
- Coordinate leasing conferences and functions.
- Other functions as required to facilitate the smooth operations of the leasing department.

**Qualifications**:

- Minimum of 3+ years of experience in a similar role within a commercial real estate environment.
- Proficient with lease documents and related documents, drafting experience and lease review is an asset.
- Strong communication skills, both verbal and written.
- Proactive and highly organized with the ability to prioritize multiple tasks; must be able to work independently as well as to take direction from team members and supervisor.
- Accuracy and attention to detail is critical.
- Able to identify team and client needs and commit to responding to them in agreed upon timeframes.
- Work well in a team environment and has a positive outlook and attitude.
- Excellent grammatical and writing skills.
- Must be proficient in Word, PowerPoint, Excel, Outlook.
- Experience with JDE or equivalent software is preferred.

**Coordonnateur(trice) de location - Montréal, Québec**

La Fiducie de placement immobilier Propriétés de Choix détient, gère et développe des immeubles commerciaux et de détail stratégiquement situés partout au Canada. Son portefeuille compte près de 65 millions de pieds carrés de surface commerciale utile et plus de 700 propriétés principalement axées sur les centres commerciaux pourvus d’un supermarché et les supermarchés autonomes.

La stratégie de Propriétés de Choix consiste à créer de la valeur en améliorant et en optimisant son portefeuille grâce à des acquisitions rentables, à une élaboration de stratégies et à une gestion immobilière active. Le locataire principal de Propriétés de Choix est Les Compagnies Loblaw Limitée, le plus important détaillant au Canada. La solide alliance de Propriétés de Choix avec Loblaw la positionne bien en vue d’une croissance future.

L’engagement en faveur de l’apprentissage et du perfectionnement continus constitue un élément important de notre culture.

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