Leasing Coordinator

6 months ago

Montréal, Canada First Capital Full time

First Capital [TSX: FCR.UN] owns, operates, and develops grocery anchored open air centres in neighbourhoods with the strongest demographics in Canada. Through the expertise and collaboration of our team, we create thriving properties which generate value for businesses, investors and our neighbourhoods. As one of the Greater Toronto Area’s top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build meaningful careers in a fun and high performing environment.

**THE ROLE**:
As Leasing Coordinator, you will provide administrative support to our Eastern Leasing team with respect to the preparation of leasing documentation, performance reports, marketing material, transactional data entry, and overall analysis for various retail and mixed-used properties. Reporting to the Senior Director, Leasing, you will be a key member of the team and have a rewarding and challenging opportunity to make an impact while supporting our tenants.

**WHAT YOU WILL DO**:

- Provide administrative support, including preparing general correspondence, preparation of expense reports, and preparing various meeting materials.
- Support leasing transaction data entry; Enter and track deals in View the Space (VTS) system.
- Prepare leasing documentation and lease summaries.
- Tracking of all assignments, lease expiries, option dates, and condition precedents.
- Create and maintain Leasing site plans and property portfolio binders using Adobe Illustrator software.
- Ensure tenant possession dates are met.
- Support the preparation of annual leasing budgets and reforecast throughout the year.
- Prepare fact sheets and marketing packages to ensure all valuable marketing information is readily available.
- Establish, manage, and maintain up-to-date aerial and ground photos database for all Eastern properties.
- Responsible for researching and developing strategic mapping systems used for internal analysis.
- Conduct quarterly reviews and updates of the portfolio on the FCR website.
- Assist in the completion of quarterly supplemental package submitted to Senior Management.
- Participate in special projects and take on other duties, as assigned.

**WHAT YOU BRING**:

- One (1) to three (3) years of previous related experience. Commercial real estate industry knowledge and exposure are a bonus
- Post-secondary education in Real Estate, Business, or related field.

**WHAT YOU NEED TO BE SUCCESSFUL**:

- You are fully bilingual in French and English.
- Well-developed presentation, communication, and interpersonal skills to effectively collaborate across all levels within and outside the organization.
- Excellent attention to detail and time management skills to coordinate multiple, competing priorities and deadlines.
- A team-player; you are willing to step in and lend a hand as needed and identify the opportunities to do so.
- Experience with VTS, Adobe Illustrator, Photoshop, or Map Point is an asset.

**WHAT WE OFFER**:
We invest in People. Along with our competitive compensation packages—we’re always thinking of new ways for our people to share in the company’s success. We are very proud to offer the following to our employees:

- Flexible Hours
- Remote workdays
- Company-matched savings plans
- Annual Wellness Subsidy
- Tuition & Development Program
- Employee Referral Program
- Rewards and Recognition Programs
- Paid time off during December holiday season Parental leave benefits

First Capital est l’un des principaux propriétaires, opérateur et promoteurs d’immeubles centres épicerie ancrée, et à usages multiples situés dans les villes canadiennes les plus densément peuplées. Grâce aux compétences de notre équipe collaborative, nous créons des centres prospères qui génèrent de la valeur pour les entreprises, les investisseurs et les quartiers. Figurant parmi les meilleurs employeurs du Grand Toronto, nous favorisons une culture dynamique garantissant l’égalité des chances et le bien-être de tous les employés dans un lieu de travail dynamique. Nous sommes fiers d'offrir des possibilités de carrière enrichissantes dans un environnement agréable et performant.

**LE POSTE**:
En tant que coordonnateur (trice) de locations commerciales, vous apporterez un soutien administratif à notre équipe de location de la région de l'Est pour la préparation des dossiers de location, des rapports de performance, du matériel de marketing, des saisies de transactions et de l'analyse globale de différents biens immobiliers commerciaux et à usage mixte. Relevant du directeur principal de la location, vous jouerez un rôle clé au sein de l'équipe et profiterez d'une opportunité gratifiante et stimulante pour avoir un impact tout en apportant votre soutien à nos locataires.

**CE QUE VOUS FEREZ**:

- Apporter un soutien administratif, en préparant notamment la correspondance générale, l

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