Office Administrative Assistant
5 months ago
Work Term: Permanent
- Work Language: English
- Hours: 35 to 40 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
- or equivalent experience
**Asset languages**:
- Mandarin
**Work setting**:
- Agriculture, fishing and/or forestry
- Retail/wholesale establishment/distribution centre
- Business services
**Tasks**:
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
**Computer and technology knowledge**:
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Social Media
- MS Office
- Quick Books
- Adobe Acrobat Reader
- Electronic mail
**Area of specialization**:
- Reports and records
- Contracts
- Invoices
**Security and safety**:
- Bondable
**Transportation/travel information**:
- Own transportation
- Valid driver's licence
**Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Reliability
- Time management
- Accountability
- Quick learner
**Screening questions**:
- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
**Health benefits**:
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
**Financial benefits**:
- Bonus
**Other benefits**:
- Free parking available
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