Administrative Assistant to Busy Real Estate Agent

3 months ago


Mississauga, Canada REMAX Real Estate Centre Inc., Brokerage Full time

Responsibilities and Duties:

- Creating flyers/ feature sheets and organizing distribution of marketing materials
- Managing social media advertising
- Updating social media and websites with new listings
- Preparing and typing offers/ log amendments/ waivers using Dotloop or WebForms
- Booking appointments and tracking confirmations - following up where required
- Co-ordinating listing property set-up and preparation, such as booking / coordinating / scheduling photographers
- Co-ordinating or installing/ removing signs and lockboxes
- Co-ordinating schedules
- Data entry
- Expense-tracking
- Reviewing mail, keeping the office tidy and organized
- Assisting in the preparation of comparative market analysis (CMAs) reports
- Updating client information and managing client database
- Managing client relationship tasks such as following up and ensuring all required documents are collected and correctly completed

Qualifications and Skills:

- Exceptional communication and customer service skills, including excellent telephone manner
- High level of initiative and the ability to multi-task
- Ability to work independently and as part of a team
- Excellent organizational skills and attention to detail
- Strong time management capabilities
- Accurate data entry and reporting skills
- Ability to work very well under pressure
- Must be proficient in English
- Marketing knowledge is considered an asset
- Minimum high school education, with a preference to college level courses/ diploma
- 1-3 years of administrative experience is required
- Access to your own vehicle is not required but would be an asset
- Applicants pursuing a career in real estate sales need not apply

Technical Skills:

- Must have working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Adobe and Mac
- Must be proficient with Social Media (Facebook, Instagram, LinkedIn, etc.)
- Working knowledge of TREB, Web Forms and real estate databases (such as Geowarehouse or Top Producer) would be an asset
- Mailchimp working experience is an asset

Pay: From $17.00 per hour

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Weekends as needed

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person


  • Real Estate Assistant

    2 months ago


    Mississauga, Canada All things Real Estate Full time

    **Job Summary** **Responsibilities** - Provide administrative support to real estate agents, including managing schedules, appointments, and correspondence. - Assist in preparing marketing materials for property listings and open houses. - Communicate effectively with clients, vendors, and other stakeholders to facilitate transactions. - Maintain organized...

  • Real Estate Assistant

    6 months ago


    Mississauga, Canada TOOR Real Estate Full time

    Position: Real Estate Executive Assistant Location: Office. Mississauga. Type: Part-Time (4 Hours a Day) The Role: As a Real Estate Executive Assistant, you will play a crucial role in the smooth running of our operations, offering support directly to Jodh Toor (lead agent) as well as clients and contributing to the efficiency of our business. Your...


  • Mississauga, Canada Aston Gate Real Estate Brokerage Full time

    **Aston Gate Real Estate** - _Real Estate Administrative Assistant_ - _Marketing Assistant_ - _Real Estate Administrator_ **Schedule**: Flexible **Experience**: Real estate administration: 2 Year (preferred) **Salary**: TBD Aston Gate Real Estate is an elevated boutique brokerage located in Toronto, specializing in the buying and selling of unique...


  • Mississauga, Canada Aston Gate Real Estate Brokerage Full time

    **Aston Gate Real Estate** - _Real Estate Administrative Assistant_ - _Marketing Assistant_ - _Real Estate Administrator_ **Schedule**: Flexible **Experience**: Real estate administration: 2 Year (preferred) **Salary**: TBD Aston Gate Real Estate is an elevated boutique brokerage located in Toronto, specializing in the buying and selling of unique...


  • Mississauga, Canada Aston Gate Real Estate Brokerage Full time

    **Aston Gate Real Estate** - _Real Estate Administrative Assistant_ - _Marketing Assistant_ - _Real Estate Administrator_ **Schedule**: Flexible **Experience**: Real estate administration: 2 Year (preferred) **Salary**: TBD Aston Gate Real Estate is an elevated boutique brokerage located in Toronto, specializing in the buying and selling of unique...


  • Mississauga, Canada Nik Handa Real Estate Full time

    To be successful as a real estate assistant you should be highly organized and socially confident. An outstanding real estate assistant should be able to keep the office running smoothly and enable the sales agents to perform efficiently. **Responsibilities** - Greeting clients, answering the telephone, and making follow-up calls. - Preparing...


  • Mississauga, Canada KV Real Estate Inc. Full time

    **Who Are We?** Our mission at KV Real Estate is to provide a powerhouse customer service experience for every client we work with. Knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home,...


  • Mississauga, Canada Aston Gate Real Estate Brokerage Full time

    **Aston Gate Real Estate** - _Real Estate Administrative Assistant_ - _Marketing Assistant_ - _Real Estate Administrator_ **Schedule**: Flexible **Experience**: Real estate administration: 2 Year (preferred) **Salary**: TBD Aston Gate Real Estate is an elevated boutique brokerage located in Toronto, specializing in the buying and selling of unique...


  • Mississauga, Canada Keller Williams Real Estate Associates Full time

    **Are you ready for a transformative career?** Do you have a passion for real estate and a desire to learn the industry from the ground up? Join our vibrant and high-performing luxury team as a Showing Agent, where you'll immerse yourself in the world of real estate and pave your path to success as a thriving agent. This role isn't just about showing...

  • Real Estate Assistant

    4 months ago


    Mississauga, Canada Lavish Estate Full time

    Responsibilities: - Assist real estate agents with administrative tasks such as preparing documents, scheduling appointments, and maintaining client databases. - Conduct market research to gather information on property listings and sales trends. - Communicate with clients, vendors, and other stakeholders to ensure smooth transactions. - Coordinate property...


  • Mississauga, Canada Aston Gate Real Estate Brokerage Full time

    **Aston Gate Real Estate** - _Real Estate Administrative Assistant_ - _Marketing Assistant_ - _Real Estate Administrator_ **Schedule**: Flexible **Experience**: Real estate administration: 2 Year (preferred) **Salary**: TBD Aston Gate Real Estate is an elevated boutique brokerage located in Toronto, specializing in the buying and selling of unique...


  • Mississauga, Canada Keller Williams Real Estate Associates Full time

    **Kickstart Your Real Estate Career With Us!** **Are you passionate about real estate and ready to build a rewarding career? Join our dynamic team as a Real Estate Sales Showing Agent** and gain hands-on experience while setting the foundation for long-term success. **What Makes This Role Unique?** **As a Showing Agent, you’ll play a vital role in...


  • Mississauga, Canada New Era Real Estate Full time

    Real estate office experience required - Greet visitors, clients, and customers in a professional and friendly manner - Answer, screen and forward incoming phone calls to the appropriate party - Manage the front desk area, ensuring a clean and organized appearance - Schedule appointments, meetings, and maintain an up-to-date calendar for the agents - Perform...

  • Real Estate

    7 months ago


    Mississauga, Canada Aston Gate Real Estate Brokerage Full time

    **Aston Gate Real Estate** - _Real Estate Administrative Assistant_ - _Marketing Assistant_ - _Real Estate Administrator_ **Schedule**: Flexible **Experience**: Real estate administration: Two (2) Years Real Estate Experience A Must **Salary**: TBD Aston Gate Real Estate is an elevated boutique brokerage located in Toronto, specializing in the buying and...


  • Mississauga, Ontario, Canada Keller Williams Real Estate Associates Full time

    Commercial Real Estate Sales Agent Job DescriptionWe are seeking a skilled commercial real estate sales agent to join our team at Keller Williams Real Estate Associates. This individual will be responsible for representing landlords, tenants, buyers, and sellers in commercial transactions.About the RoleThe ideal candidate will have a proven track record of...

  • Real Estate Intern

    3 months ago


    Mississauga, Canada John Kelly Real Estate Full time

    buyer**Junior Real Estate Agent Internship** John Kelly Real Estate is a thriving and high-performing real estate team with Better Homes & Gardens Real Estate. John has been selling real estate in the GTA for over 14 years and has grown his business by providing exceptional client service, expert market knowledge, and a proven track record of successful...


  • Mississauga, Canada Keller Williams Real Estate Associates Full time

    We are seeking a Real Estate Commercial Sales Agent to join our growing agency. This position requires someone who can multitask and thrive in a fast-paced environment. The job will focus on the retail leasing and sales, investment properties and development opportunities side of our business. $86,500.00 - $187,500.00 yearly **Responsibilities**: - Follow...


  • Mississauga, Canada Keller Williams Real Estate Associates Full time

    Are you a newly licensed real estate professional looking to launch a successful career? Join our team and gain the tools, training, and support you need to thrive in a competitive industry! **Why Start Your Career With Us?** - ** Comprehensive Training Program**: Learn proven strategies for lead generation, prospecting, converting pre-qualified leads, and...


  • Mississauga, Canada Keller Williams Real Estate Associates Full time

    **Jumpstart Your Real Estate Career as a Trainee with our Real Estate Brokerage!** Are you passionate about real estate and ready to launch your career as a Real Estate Agent Trainee? Join our Real Estate brokerage where you’ll be part of a dynamic team experiencing rapid growth and success. Why choose us? Here’s what we offer: - Comprehensive Support...

  • Real Estate Broker

    6 months ago


    Mississauga, Canada REMAX REAL ESTATE CENTRE INC. Full time

    Job Title: Real Estate Assistant/Admin Company: Re/max Real Estate Centre Inc. Location: Mississauga /Part-time. **Job Description**: Are you a highly organized and motivated individual looking to join a dynamic real estate team? We’re on the lookout for a talented Real Estate Assistant/Admin to support our growing business. **Responsibilities**: -...