Receptionist/administrative Assistant

2 months ago


Richmond Hill, Canada HC Realty Group Inc.Brokerage Full time

**About us**

HC Realty Group Inc. is a small business in Richmond Hill, ON. We are engaging and nimble.

Our work environment includes:

- International workforce
- Relaxed atmosphere

Our organization is in search of energetic Front Desk Administrator(s) to work with us on a permanent full-time basis on the weekdays.

**Tasks & responsibilities includes, but not limited to**:

- Greet Agents and clients at the front desk in a professional and courteous manner. Receive and accept mail and courier packages including processing and sending outgoing mail, ordering couriers for deliveries
- Broker loading - input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into System
- Handling general inquiries from agents in a pleasant and timely manner.
- Use the office appointment system
- Handle deposit receipts behalf of the brokerage
- Preparing and receiving offers, reviewing as per brokerage guidelines
- Organization and maintenance of filing system
- Supply Inventory and ordering (general office supplies, coffee & supplies, toner, letterhead)
- Reserving & Preparation of boardrooms
- Opening/closing procedures
- Ensuring office is kept in a presentable fashion
- Policy and procedure - adherence and enforcement
- Any tasks provided to by the Administrator
- Perform any other job functions as necessary to ensure continued smooth operation of the business.

**Qualifications and Skills**:

- Experiences with front desk/administration preferred.
- Proficient in Microsoft Office (Word/Excel )
- Exceptional Customer Service and Client Experience skill (on the phone and in person)
- Highly professional and confidential.
- A team player and collaborative demeanor
- Strong written and verbal communication skills
- Excellent organization and time management skills with an eye for details
- Language: able to speak Chinese preferred.

**Salary**: $17.00-$20.00 per hour

Schedule:

- Monday to Friday
- Weekend availability

COVID-19 considerations:
Personal protective equipment provided or required
Social distancing guidelines in place
Sanitizing, disinfecting, or cleaning procedures in place

Work Location: In person



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