Records Project Specialist

3 weeks ago

Guelph, Canada The Co-operators Full time

**Position Overview**:
**Company**:CGL

**Number of Positions**: 1

**Language**: This role operates in English.

**Work Model**:Office-Based

**Alternate Title**: Records and Information Management Consultant

**Additional Information**:
This is a 12 month office based temporary/contract position in Guelph, ON

**The Opportunity**:
We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

Our Records and Information Management team develops compliant records and archive management frameworks and practices designed to enhance business process, strengthen decision making, and preserve corporate memory. Our team of dedicated and responsive information professionals work collaboratively with business partners to help them perform their work effectively and efficiently by ensuring recorded information is accurate, reliable and usable throughout its lifecycle.

**How you will create impact**:

- Conducts consultations, provides advice, identifies opportunities, and makes recommendations on recordkeeping and information management policy and best practice.
- Establishes and estimates timelines, priorities, contingencies, and tactical scope for medium-scale projects.
- Tracks project management tasks to ensure business value and efficiency; this includes monitoring scope, timelines, reviews/approvals, submissions, and identifying resources.
- Develops and maintains productive working relationships with project stakeholders and records owners.
- Executes records reviews, documents findings, analyzes results, and makes risk assessment recommendations.
- Supports and provides consultation to management and business areas for the compliant transfer or destruction of on-site records.

**How you will succeed**:

- You have an innovative mindset to improve operational efficiencies and ability to influence change, with a primary focus on client needs.
- You use critical thinking skills to recognize assumptions, evaluate arguments, draw conclusions and proactively propose solutions.
- You have strong communication skills to clearly convey messages and explore diverse points of view.
- You build trusting relationships and provide guidance to support the development of colleagues.

**To join our team**:

- You have five years of experience administering institutional records or information management programs or equivalent consulting experience.
- You have demonstrated experience managing projects having a records management focus.
- You have a post-secondary degree in Business Management, Administration or a related discipline.
- You have extensive knowledge of records and information management principles, practices and methodologies.
- Having accreditation in Records/Information Management and/or Project Management (PMP) is an asset.

**What to expect**:

- You will travel occasionally.

**What's in it for you?**:

- Training and development opportunities to grow your career.
- Flexible work options to support personal and family needs.
- A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
- Volunteer opportunities to give back to your community.

**Interested in applying?**:
Co-operators is focused on fostering an inclusive, equitable and accessible work environment and we encourage individuals from all identity groups to apply. If you require an accommodation during the recruitment process, please contact the hiring manager.

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