Campus Operations Coordinator
5 days ago
**triOS College, Eastern College, and the Centre for Distance Education** are Canadian owned Registered Private Career Colleges in Ontario, New Brunswick, and Nova Scotia. We strive to be the very best at what we do, both in the eyes of our students and coworkers. It is the dedication of our employees that has resulted in being recognized as one of Canada’s Best Managed Companies for 13 consecutive years. Our Colleges were founded on familial values and these have been retained for the last 30 years. We are truly a team in every sense and work collaboratively towards our common goal of preparing job-ready graduates. Our teams are highly motivated and passionate about the work they do and the impact they have on changing the lives of each student that studies at the Colleges.
**The Opportunity**:
triOS College Business Technology Healthcare Inc., is actively seeking an **administrative professional** to join our team as a **Campus Operations Coordinator** at Campus Support Centre in Mississauga.
The major purpose of the Campus Operations Coordinator is to provide administrative, project management, and organizational support to the Vice President, Operations, Regional Directors of Operations, and campus teams. This role also involves data gathering, analysis, and preparing presentations.
**Key Responsibilities**:
- Provide support to the Vice President, Operations, and other operational leaders.
- Arrange and participate in meetings, create agendas, and record meeting minutes.
- Manage and direct escalated student and alumni issues.
- Update and distribute policies and procedures.
- Proactively assists with managing the Vice President, Operations calendar.
- Collecting data, building, and/or maintaining reports.
- Assist with Company events and meetings.
- Update and maintain all training manuals related to Operations positions.
- Develop and update XCAS user directions that support policy and procedures.
- Monitor and update XCAS Checklist items.
- Partner with other departments to ensure the effective and efficient operation of the campuses.
- Create, maintain, and administer Operations forms and templates.
- Facilitate training and onboarding for campus Administrative Assistant and Program Administrator roles.
- Maintain record of transcripts and upload records to Career Colleges Ontario “STEPS” database and assist with Ministry of Colleges and Universities KPI reporting.
- Prepare presentations, reports, communications, and other materials.
- XCAS ADMS administration.
- Maintain and update automated document management system.
- Conduct research for special projects.
**Qualifications**:
- High School diploma or equivalent is required.
- University degree or Diploma in Office Administration or Business Administration, Communications, Information Technology, Organizational Strategies, Bookkeeping and/or Accounting, or equivalent is preferred.
- 2-5 years of work experience in customer service (preferably with students), with at least one year supporting a senior management position.
- Experience with data analysis, preparation of presentations, and proofreading or editing text.
**Hours of Work**:
This position is a permanent full-time opportunity working Monday to Friday 8:00 am - 5:00 pm
**Location**:
This position will be a hybrid role of working on site at our Mississauga Campus Support Centre or our Eastern Campus Support Centre and from your home office.
Must be able to travel to Ontario, Nova Scotia and New Brunswick as required.
- Applicants with disabilities may notify us of any reasonable accommodations needed to support your participation in the recruitment process._
- We thank all applicants for their interest, however, only those selected for an interview will be contacted._
**Start Date**:
The scheduled start for this opportunity is immediate.
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