Executive Assistant to The President and CEO

4 weeks ago


Mississauga, Canada NTN Bearing Corporation of Canada Ltd. Full time

NTN Bearing Corporation of Canada Ltd. is one of the world’s largest bearing producers. With Sales offices and manufacturing plants throughout the world, NTN is a leading bearing supplier to both the industrial and automotive markets. Founded in 1918, NTN has long been recognized for the most stringent quality standards in the industry and counts some of the most recognized industries and automotive brand names as its customers.

NTN Bearing Corporation of Canada Ltd. has two operating divisions (the Distribution Division and the Manufacturing Division). The Distribution Division is also the head-office location for the company and is located in Mississauga.

We offer a rewarding career opportunity in a friendly & professional environment.

We are an equal opportunity employer.

**Job Summary**:
**Duties & Responsibilities**:

- Provide direct administrative support to the President and CEO
- Manage the President and CEO’s schedule, calendar, meetings and appointments
- Acting as a representative and extension of the President & CEO
- Prepare travel schedules, book travel arrangements, and make reservations,
- Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events. Domestic and International travel may be required occasionally.
- Review all documents from the President such as, reports, and correspondence and prepared for executive signatures, format, content, grammar, spelling and make edits as necessary
- Prepare for the President draft & final reports, background documentation, and research
- Facilitate communication between the President and department managers, business unit leaders, and project managers
- Reconciliation of all expenses
- Prepare and review presentations
- Manage company fleet vehicle program - coordinate purchase/sales of vehicle, licensing, gas cards, insurance, accident reporting, claim processing & follow up, certificate of insurance
- Co-ordination of company meetings (manager meetings, business development conference, distributor conference), prepare correspondence, reports, agendas etc.
- Ensure all confidential management information is filed and maintained in an organized manner
- Organization of all company internal and external social functions (Christmas Events, Charitable donations & Drives, Meetings & Conferences
- Meeting with suppliers to ensure that company is receiving best possible rates/service with telecommunications, car rental agencies, hotels
- Responsible to transcribe, document and distribute meeting minutes from meetings
- Other duties as assigned

**Education & Professional Experience**:

- Post-Secondary Diploma in Business Administration, or relevant discipline, required.
- 7- 10 years' experience as an executive assistant
- Recognized Event Planning Certificate with event portfolio for presentation

**Knowledge, Skills & Abilities**:

- Proficient knowledge of MS Office (Excel, Word, PowerPoint), TEAMS, Lotus Notes, Concur
- Event Planning and Management Travel background with knowledge surrounding on-line booking tools
- Financial Aptitude
- Strict Confidentiality
- Proactive personality with high enthusiasm
- Ability to offer feedback opinions and consul
- Exceptional Interpersonal Verbal & Written Communication Skillset
- Ability to multi-task and adapt to changing priorities and demands, Ability to meet tight deadlines
- Must work well under pressure in a fast-paced changing executive environment
- Exceptional attention to detail
- Strong organizational and planning skills with the proven ability to effectively prioritize workflow and multi-task as required
- Excellent interpersonal, written, and oral communication skills
- Availability to work outside normal business hours if required
- Able to work independently and in a team environment
- Strong negotiation skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
Must be double vaccinated

Work Location: Hybrid remote in MISSISSAUGA, ON

Application deadline: 2023-01-29


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