Accounts Payable/payroll Administrator
2 days ago
**Payroll Administrator**
The Accounts Payable/Payroll Administrator is responsible for multiple financial activities relating to company bi-weekly payroll functions. This includes timely and accurate reporting of payroll data for the company employees. Other responsibilities include journal entry preparation, all 3rd party remittances, multi-provincial reconciliations, and various other accounting functions. Integrity and strong attention to detail are crucial for this role.
**Job Duties**
**Payroll (40%)**
- Prepare and administer payroll for 100+ salaried and hourly employees across 4 locations, while auditing payroll processing reports for accuracy.
- Ensure that all salaries are paid accurately and in a timely fashion to all company employees.
- Prepare monthly journal entries and forms, such as records of employment, year-end reports, T4’s, T2200’s etc.
- Issue ad hoc, monthly, quarterly, and annual reports.
- Take and handle all inquiries arising from questions about payroll.
- Implement salary increases, bonuses, commissions, and so on in accordance with instructions given.
- Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
- Handle all 3rd party multi-provincial remittances (RWAM, WSIB, WCB, CNSSET).
- Monitor and maintain vacation and attendance records through WFN platform.
- Collaborate with the HR Director to ensure pay and personnel records are accurate and up to date.
- Other duties as assigned by HR Director.
- Dotted line reporting to Sr. Accountant for accounts payable duties.
**Accounts Payable (60%)**
- Collaborate with the Sr. Accountant to maintain collection goals and general A/P performance levels.
- Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment.
- Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
- Post and reconcile company payments to general ledgers.
- Review bills to the company for potential errors and/or discrepancies.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
- Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
- Ensure the strict confidentiality nd privacy of financial records as they relate to the organization and its business partners.
- Investigate payment problems while following corporate A/P policies and procedures.
**Requirements**:
- College degree or diploma in Accounting, Business, or Finance is preferred.
- Enrolment in CPA - PCP designation preferred.
- Minimum of 5+ year’s experience.
- Strong knowledge of payroll systems, internal controls, and account management.
- Must have experience and knowledge of multi-provincial legislation.
- Experience in managing the processing of salaries, bonuses, commissions, and other forms of compensation.
- Knowledge of audits, income tax forms, health benefits programs, sick pay, retirement plans, and so on.
- Good knowledge of accounting, general ledger, journal entries, and bookkeeping experience.
- Ability to prepare ad hoc reports using Microsoft Excel and Access.
We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
**Salary**: $60,000.00-$65,000.00 per year
**Benefits**:
- Casual dress
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- RRSP match
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Education**:
- DCS / DEC (required)
**Experience**:
- Accounts payable: 3 years (required)
- Payroll: 3 years (required)
Work Location: One location
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