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Administrative Assistant/receptionist

3 months ago

Halifax, Canada Bird Construction Full time

Administrative Assistant/Receptionist

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

As a member of the administrative team, you will work closely with the Project Management team and administrative group in a support role to ensure that administrative aspects are performed accurately and in a timely manner. This is an office-based role within our Bedford, NS location.

**Responsibilities**:

- Front desk reception and maintenance of boardrooms and kitchen.
- Answer incoming calls and directing phone calls and messages.
- Keep phone list up to date and distribute as required.
- Open and distribute mail; send out mail and couriers on a timely basis.
- Track outgoing couriers for costing
- Monitor and be main point of contact for security system, copiers and office cleaners.
- Manage and order office supplies including copier supplies.
- Support the Estimating team:

- Order drawings and tender packages
- Manage sub list
- Make phone calls to sub-contractors
- Establish and maintain a project contact list.
- Project start up documents and document control.
- Manage SharePoint/Procor sites, upload and download, print drawings from sites.
- Support security clearance process for various organizations.
- Creating and filling job files - electronics and hard copies.
- Project close out, create and issue O&M manuals in a timely manner.

What We Are Looking For
- You are a motivated and confident individual with excellent verbal and written communication skills.
- Excellent proficiency in MS Office is required as well as familiarity with Sharepoint.
- Your organization and time-management skills allow you to multi-task and meet deadlines.
- You can work well with others in a team environment and contribute to the administrative team in an efficient, effective and positive manner.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.