Contract Administration Analyst

6 months ago

Toronto, Canada Toronto Hydro Full time

The Contract Administration Analyst is responsible for providing high quality and timely administrative support to multiple leaders and their teams within the Capital Projects - East department. They are responsible for supporting leaders with the successful execution of processes and contractual transactions supporting program delivery and budgetary attainment. The incumbent maintains good relations with leaders and professionals throughout the organization and influences team members to improve efficiency and effectiveness.

**KEY RESPONSIBILITIES**:

- Key representative and initial contact for internal/external inquiries, invoicing, information and requests; Independently filters and responds to general inquiries and requests for information on behalf of the leader; Delivers presentations to and liaises with other leaders and professionals on processes and administrative initiatives.
- Providing leaders with support for project management and preparation for their meetings.
- Engages process stakeholders to ensure milestones are met and deliverables are completed in a timely manner with the required level of quality.
- Administers monthly reporting including project progress accruals, actual vs estimated variance analysis and allocation of expenditures.
- Supports project initiation and close out processes.
- Provides record management and other similar activities as required; Performs ad hoc duties that are required for the effective and efficient administration of the team.
- Assembles agendas, action logs, and pertinent documents to regularly update Management Systems; Maintains close working relationships with team members to proactively ensure department processes are effective.
- Advances departmental processes and system enhancements improving efficiency and effectiveness
- Coordinates and leads activities of other support staff including temporary staff and student resources

**REQUIREMENTS**:

- Bachelor’s degree in Business Administration, Commerce, Economics, Finance or related field from an accredited University.
- Two (2) or more years of experience in progressive administration at a medium to large organization with established processes.
- Experience working with large ERP systems (SAP preferred).
- Highly skilled in the use of software, (Microsoft Office programs including Word, PowerPoint, Excel, Visio and electronic calendar/mail software).
- Adaptable and flexible, with the ability to work in a fast-paced environment and resourceful with the ability to influence personnel to meet organizational goals.
- Excellent interpersonal skills demonstrating professionalism, sound decision-making and high-quality customer service.
- Demonstrated accountability and self-motivation, creativity, resourcefulness, and the ability to solve problems independently.
- Structured/organizational and analytical abilities.
- Detailed Oriented, ensures work is completed with mínimal errors.
- Strong communications skills (written and verbal).
- Demonstrated ability to make decisions and exercise sound judgment in difficult situations; discretion and initiative when dealing with confidential information and/or responding to inquiries.

Toronto Hydro has introduced a Hybrid Work Arrangement. This position allows for remote work up to three days per week, based on business needs. Employees will be required to come onsite on those days when they are involved in activities that they or their leader feel are better conducted in person. You are expected to live in Ontario and within reasonable commuting distance of the office.

**Job Segment**:Contract Manager, Document Management, Administrative Assistant, Project Manager, Records Management, Legal, Administrative, Technology, Records

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