Portfolio Governance

5 months ago

Saskatoon, Canada K+S Potash Canada Full time

K+S Potash Canada (KSPC) is part of the K+S Group, with headquarters in Saskatoon, Saskatchewan; a solution potash mine and production facility located near Moose Jaw and Regina, Saskatchewan; and a potash handling and storage facility operated in partnership with Pacific Coast Terminals in Port Moody, British Columbia. We acknowledge that our Saskatchewan offices and facilities are located on Treaty 4 and Treaty 6 land. These are the territories of the Cree, Salteaux and Sioux, and the homeland of the Métis people. Our Port Moody operation is located on the land of the Coast Salish peoples, including the Kwikwetlam, Tsleil-Waututh, Squamish and Musqueam First Nations. Our organization is committed to having long lasting and deeply rooted relationships with Indigenous people and communities, and is proud to provide job and business opportunities for local people and businesses.

**Portfolio Governance**:
**Your Responsibilities**:
Reporting to the Manager, Project Management Office (PMO), the Portfolio Governance role is accountable to set standards and strategies for portfolio governance and for the Projects Department and ensure adherence. Additional responsibilities include, but are not limited to:
Portfolio & Project Governance - 40%:

- Build upon and create the KSPC Governance structure in order to ensure adequate information flow, reporting, change management, quality controls, and relevant Delegation of Authority (DOA) approval exists within the project.
- Lead, enforce, and provide strategies for project governance and portfolio management
- Define, assign and ensure adherence to appropriate KSPC and K+S corporate governance, stage gate models and processes, ensure compliance with the K+S Organization Handbook as well as the K+S Group Project Management Handbook.
- Review project and portfolio management activities to ensure KSPC at all times is in compliance with Safety, Health and Environmental regulatory and internal laws and policies
- Perform and / or stand-up required quality assurance and control activities (e.g. project intake, gate reviews, internal audits, etc.), providing recommendations to correct deficiencies or control risks, and reporting project quality performance Ensure Projects Department adherence to and continuous improvement of departmental Management Operating Systems (MOS)

Portfolio Level Risk Coordination - 20%:

- Develop and maintain standards, procedures and templates for project and portfolio risk management and quality assurance; facilitate and monitor compliance
- Consolidate Projects department risks and escalate risks to enterprise level as appropriate
- Develop and maintain procedures for project risk management; facilitate and monitors compliance
- Support project and portfolio risk identification & evaluation, preparation of risk mitigation plans, monitoring, and close-out
- Liaise with enterprise risk team and contractors/consultants to incorporate risks in portfolio planning and project closeout.
- Ensure project and portfolio risk assessments have taken place and risks are elevated appropriately to enterprise level

Methodology Centre (incl. Knowledge & Information Management) - 40%:

- Document and enforce the KSPC and K+S Stage Gate Process
- Establish, maintain, communicate and enforce project framework, procedures, processes, quality standards and associated systems
- Provide central guidance and monitoring on system setup and use (SharePoint, Teams, Folders, naming convention, etc.)
- Consolidate, maintain and communicate repository of lessons learned to promote continuous improvement
- Develop standards and practices relating to management of change (MOC)
- Coordinate formal communication, training and roll-out of new standards and processes for Projects department
- Develop an internal non-conformance process related to violations of established policies, regulations, standards, and procedures.

**You**:

- 3-year diploma
- University Degree - Bachelors; program or area of specialization - bachelor’s degree in commerce, science, engineering, information technology or mathematics
- Preferred certification in Project Management Professional (PMP) or other relevant certification.
- 8-12 years’ industry experience; heavy industrial process setting preferred
- 8+ years’ technical and project management experience preferred
- High-level proficiency in Microsoft Excel
- Proven ability to build and maintain productive stakeholder relationships
- Demonstrated proficiency in fostering business-focused collaboration, aligning cross-functional teams and driving projects to successful completion
- Aptitude for facilitating knowledge sharing within teams and across departments
- Proficient in understanding the business of projects, ensuring alignment of project objectives with overarching organizational goals and delivering measurable value to stakeholders
- Demonstrated ability in systems-level thinking
- Adept at leading organizational transformations throu

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