Construction Office Administrator

2 weeks ago

Niagara Falls, Canada Hospitality Resorts Inc. Full time

Hospitality Resorts Inc. is a privately-owned hotel investment, development and management company that has been active in the Niagara, Ontario, hotel and restaurant industry for more than 40 years. HRI remains an innovative forward-thinking hospitality leader by offering best-in-class products, services, and amenities to ensure that every guest feels cared for, valued and respected.

The **Construction Office Administrator **will support the Project Management team to ensure that the administrative aspects of the project(s) are performed accurately and on time. Maintains working relationships with team members, stakeholders, and other departments involved in the projects.

**General Responsibilities**:

- Organize meetings, special events, appointments, and travel for the construction management team.
- Assists the project manager with overall project performance including cost, schedule, safety, quality, planning and coordination.
- Performs quantity takeoffs and surveys.
- Manage contract progress and reporting.
- Identifies potential risks and resolving technical issues.
- Develops and maintains excellent relationships with our trade partners through activities such as issuing tender packages, defining scopes of work, answering inquires and monitoring progress.
- Assists with pre-commissioning or commissioning and project closeout.
- Provides proactive leadership of safety and quality programs.
- Application of scheduling, task coordination and organizational skills to facilitate the completion of tasks and to meet deadlines.
- Assess, establish and maintain data management systems to ensure organized electronic and paper records for the project.
- Assist with preparation of project communications, power point presentations, monthly reports.
- Trouble-shoot and show initiative in the creation and production of accurate, organized documents within specified time frames.
- Attend as necessary project meetings, take minutes and disseminate meeting documentation.
- Assist with review and signoff of incoming invoices.
- Support the management and implementation of the overall project development.

**Qualifications**:

- Post Secondary Education in an Executive Assistant, Project Management, or related program.
- 3+ years in a related field with project management/construction administration experience.
- On-site construction review/inspection experience is a key asset.
- Excellent interpersonal, communication, and organizational skills.
- Demonstrated ability to manage complex and concurrent administrative duties, meet deadlines and manage change is essential.
- Able to work in a fast-paced environment, prioritize activities and be detail oriented
- Ability to work independently and as a team player.
- Understanding of construction materials, methods and processes.
- Well versed MS Project, SharePoint and Microsoft Office Suite.
- Must have English language verbal/literacy and written skills, with emphasis on spelling and grammar sufficient to write proposals and reports, maintain records, & read information and procedures.

**This job posting is not exclusive or exhaustive list of all job functions that a Construction Office Administrator** **will be asked to perform from time to time. This list is only a sample; a Construction Office Administrator may be required to perform other duties.**
- Hospitality Resorts Inc. is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code. Hospitality Resorts Inc. will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require._
- #HSJ1_

**Salary**: $37,500.00-$50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Niagara Falls, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- What are your salary expectations?

**Experience**:

- Administrative: 3 years (preferred)
- Project Management: 3 years (preferred)

Work Location: One location

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