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Site Administrator

4 weeks ago

Niagara Falls, Canada E.S. Fox Limited Full time

For more than 90 years, **E.S. Fox Limited (ESFL)** has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada’s infrastructure. We possess the insight and expertise to stand behind everything we do.

**Our Strength is People**

With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience.

**Why Join Our Team**

We offer you a rewarding career opportunity working within the thriving construction industry. We provide competitive compensation and support of professional growth.

Our office in Niagara Falls, ON, is looking for a Site Administrator to support its project site in Niagara Falls, ON.

**Summary of the Role**:
Responsible for coordinating administrative site services such as purchasing, health and safety, tool crib requirements as well as supporting the new employee onboarding process.

**Key Responsibilities**:

- Administer site operating practices such as record keeping systems, document control, office layout and payroll administration using applicable systems, as well as new employee onboarding and safety training coordination.
- Ensure that time sensitive items such as payroll are accurately completed and submitted to head office for processing.
- Coordinate collection and preparation of project related records and reports.
- Compile and maintain records of business transactions and office activities.
- Perform a variety of administrative duties using multiple systems in with procedures.
- Perform photocopying duties of important documentation and files appropriately.
- Organize and post data into record books.
- Record and file service and change orders.
- Provide and receive information to and from customers, suppliers, and Project Managers.
- Prepare site supply inventory and coordinate site supplies for purchase.
- Operate office equipment and machinery such as computer, fax, and photocopy equipment.
- Open and re-routes incoming mail, answers correspondence and prepares outgoing mail.
- Greet construction site visitors and provide support as necessary.
- Exercises sound judgment and assume responsibility for decisions, consequences and results having an impact on staffing, costs/and/or quality of service.
- Ensure responsibilities and accountabilities are carried out in accordance with E.S. Fox Limited safety policies, procedures, ISO 18001 standards and OHSA requirements.
- Perform such other reasonable duties and responsibilities as may be required to maintain an effective functioning site.
- Other administrative duties as requires such as assisting with safety indoctrination, onboarding etc.

**Key Requirements, Experience and Skills**:

- Completion of College level Diploma in Business Administration
- Highly knowledgeable in Microsoft Office programs including Word, Excel and Outlook.
- Previous Administrative experience within a construction-site environment is preferred.
- Three (3) years' experience working in an administrative capacity in a manufacturing or industrial environment is preferred.

**Attributes**:

- Reliable and punctual
- Well-organized and self-motivated
- Results
- oriented
- Personable and professional

**Competencies**:

- Integrity/Ethics
- Quality
- Working Safely

**About E.S. Fox Limited**

ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion.

As a fully integrated, multi-trade construction firm, ESFL provides clients with a sole source solution for their detailed engineering, fabrication, construction, and maintenance needs. We are a solutions-based provider that delivers a superior level of service from ‘cradle to grave,’ as we offer multi-trade, service-oriented solutions for all your Industrial, Commercial, Institutional, and Energy products. ESFL continues to be a leader of Canadian strength and tradition for over 9 decades.

Headquartered in Niagara Falls, Ontario, we maintain full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Kincardine, Kingston, Sarnia, and Thunder Bay.
- E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and se