Administrative Assistant, Library

5 months ago

Niagara, Canada Niagara College Canada Full time

Located in the heart of the Niagara Region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most enterprising colleges in Canada.

Applications are invited for the position of Administrative Assistant in the Library & Learning Commons, located both the Daniel J. Patterson Campus and the Welland Campus. This role will commute between both campuses on a weekly basis. The starting hourly rate is $27.81/hr (Pay Band E - $27.81/hr to $32.24/hr) for a 35-hour work week. Additional hours may be required as necessary.

**Responsibilities include, but are not limited to**:

- Provide administrative support to the Directors including scheduling of and preparing for meetings, processing, and tracking requests (financial and other), filing, and creating reports.
- Perform duties which help the day-to-day operation of a large unit with multiple focus areas and service delivery points: ordering and receipt tracking for all library resources and materials, ordering supplies etc.
- Provide front-line service and support to students and faculty, providing information on the services of the department.
- Assist with tracking, analysis and synthesis of departmental metrics and develop reports for departmental use (i.e. service usage, student concerns etc.).
- Assist with budget monitoring and tracking expenditures and deposits for departmental supplies, resources, and materials.
- Maintain accurate staffing information and records for the LLC as well as manages payroll and employment contracts for Regular Part-time staff of the LLC.
- Support marketing initiatives: organizing and purchasing prizes and/or refreshments as needed, prepare posters, assist with promotion of programs and services.

**Qualifications**:

- A Two (2) year diploma in Business, Office Administration, Humanities, Social Studies or in a similar field of study.
- A minimum of three (3) years of Administrative or reception experience in a busy, professional office, preferably in an educational, social services or library setting.
- Familiarity with a high volume or ordering, tracking and reception of materials.
- Excellent communication skills, both verbal and written.
- Superb time management and ability to prioritize scheduling and calendar work.
- Excellent organizational and interpersonal skills.
- Proven abilities in working independently, exercising good judgement and professionalism.
- Experience with Peoplesoft and Brightspace are considered assets.

We also provide a balance of on-campus and remote work through our recently introduced Remote Work Policy. As a place-based organization all positions will involve some degree of on campus work.

While we thank all applicants, only those selected for an interview will be contacted.

If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.

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