Accounts Payable Administrator

7 months ago

Ottawa, Canada Black & McDonald Limited Full time

**BUILD YOUR CAREER AT BLACK & MCDONALD**

Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's ESAP project team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

This opportunity relates to the ESAP project, which focuses on the modernization of the heating and cooling energy distribution systems to over 80 buildings in the National Capital Region. The project involves design and construction of four new central heating and cooling plants plus associated distribution piping networks over a period of five years, under a Joint Venture Partnership with another leading major Contractor. Black and McDonald is responsible for the design and construction of the mechanical and electrical work across the project.

The AP Administrator is located in Ottawa and reports directly to the Project Controls Manager. Their primary focus is to post high volume of AP invoices accurately and on a timely basis.

**Duties and responsibilities include but are not limited to**:

- Review all invoices for appropriate documentation and approval.
- Post high volume of AP invoices accurately and on a timely basis.
- Ensure invoices match purchase orders, review/resolve any issues with purchasing department or project manager.
- Prepare & select Invoices for payment processing - cheque/EFT- weekly.
- Reconcile vendor statements on monthly basis.
- Respond to all vendor inquiries in a timely manner
- Verify WSIB and Proof of Insurance are valid prior to issuance of payment to Subcontractors
- Prepare Statutory Declarations
- Familiarity with Prompt Payment Act and Construction Lien Act would be an asset,
- Experience dealing with Holdbacks
- Prepare Credit Applications for signature as requested by potential new vendors
- Maintain files and documentation thoroughly and accurately, in accordance with company policy.
- Assist the Finance team with day to day, monthly and year-end reporting and operational requirements.
- Other duties as required.

**COMPETENCY REQUIREMENTS**
- Communicates Effectively
- Continuous Learning
- Customer Focus
- Teamwork and Collaboration
- Values and Respects Others

**EDUCATION REQUIREMENTS**
- Completion of college or other courses in accounting, bookkeeping or accounts payable administration

**WORK EXPERIENCE REQUIREMENTS**
- 1 - 3 year experience in Accounts Payable within a construction company would be considered an asset
- Prior experience with JD Edwards or similar ERP system is desirable

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**

Proficient knowledge and understanding of:

- Excellent written and verbal communication skills
- Superior organizational skills, meticulous attention to detail and the ability to deal with constantly changing requirements and priorities.
- Ability to work in an open work environment

Advanced user of:

- MS Office (Word, Excel,Outlook)
- JD Edwards or an Oracle-based ERP system

  • Accounts Payable Administrator

    4 days ago

    Ottawa, Canada Colonnade Management Inc. Full time

    Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties. Colonnade BridgePort is headquartered in Ottawa with offices in the Greater Toronto Area (“GTA”), and our continued growth and...

  • Accounts Payable Administrator

    13 hours ago

    Ottawa, Canada ALLMAR INC. Full time

    Allmar Inc., is the leader in the architectural Door and Door Hardware industry. With over 60 years' experience in the industry and branches in 12 Canadian cities, Allmar has built a reputation of integrity and superior customer service. We are seeking a full time **Accounts Payable Administrator** to join our **Ottawa **Branch. The Account Payable...

  • Accounts Payable

    7 months ago

    Ottawa, Canada Carmoji.ca Full time

    Carmoji.ca is currently seeking an experienced Accounts Payable / Office Administration professional to join our team. As a key member of our dealership, you will play a crucial role in ensuring the smooth operation of our financial processes and office administration tasks. **Responsibilities**: - Process accounts payable transactions accurately and...

  • Accounts Payable Administrator

    7 months ago

    Ottawa, Canada Marchand electric Full time

    Accounts Payable Administrator - Full Time Marchand Electrical Co Ltd. 1283 Algoma Road, Gloucester On, K1B 3W7 Marchand Electric is a family-owned business that has been around since 1892. We are looking for a highly organised, enthusiastic, and detail-oriented person to fill a full time Accounts Payable position. Reporting to the Controller, the main...

  • Administrative and Accounts Payable Coordinator

    7 months ago

    Ottawa, Canada The Silver Group Full time

    The Silver Group is a well-established, family-owned, and operated company specializing in the ownership and management of residential property rentals across Ontario and the United States, as well as the 3rd-party management of commercial properties. We are looking for a dynamic individual to join our team as an Administrative and Accounts Payable...

  • Accounts Payable/receivable Administrator

    2 days ago

    Ottawa, Canada Paracel Laboratories Full time

    **Who We Are**: Paracel Laboratories Ltd. is a full-service environmental and Indoor Air Quality laboratory. Our main laboratory facilities are located in Ottawa and are supported by an environmental lab in Hamilton and microbiology and asbestos laboratories in Mississauga. Additional service depots are located in Kingston, London, Niagara, Windsor, and...

  • Accounts Payable

    7 months ago

    Ottawa, Canada Proslide Technology Full time

    Salary: Do you want to join a winning team and work in one of the coolest industries - water ride design and innovation, but don't think you have the right experience? You may already have what it takes! ProSlide designs, manufacturers and builds the world's most innovative water rides. You know, the ones that you might have enjoyed at Disney World, Great...

  • Accounts Payable Assistant

    7 months ago

    Ottawa, Canada Catholic Centre for Immigrants Full time

    Job Summary Under the direction of the Finance Director, the Accounts Payable Assistant is responsible for processing accounts payable in a timely manner, reconciling bank statements, disbursing petty cash in accordance with internal policies and procedures as well as carrying out administrative duties. **Responsibilities**: - Process accounts payable in...

  • Accounts Payable Administrator

    5 days ago

    Ottawa, Canada The Silver Group Full time

    The Silver Group is a well-established, family-owned and operated company specializing in the ownership and management of residential property rentals across Ontario, the United States, as well as the 3rd-party management of commercial properties. We are looking for a dynamic individual to join our team at our head office on Clyde Avenue. This is a full...

  • Accounts Payable Analyst

    6 days ago

    Ottawa, Canada Giant Tiger Full time

    About this Opportunity Recognized as an Employer of Choice in the National Capital Region, Giant Tiger’s Home Office provides a dynamic work environment with many opportunities for a fulfilling career. We are a Canadian owned and operated retailer (and proud of it!), with a strong commitment to the community, and over 50 years of success. If you are...

  • Accounts Payable Clerk

    14 hours ago

    Ottawa, Canada ASL Agrodrain Limited Full time

    Here We Grow Again! ASL is hiring an **Accounts Payable Clerk (Maternity Leave Contract)** **OSGOODE, ON** Founded in 1975, ASL is a well-established multi-service civil construction company building earthworks, site preparation, landscaping, tile drainage and environmental habitat construction projects. We are committed to providing an environment that...

  • Accounts Payable Specialist

    1 month ago

    Ottawa, Canada M CON Products Full time

    M CON Products is a local, and family owned, industrial manufacturing facility that was established in 1989 in Ottawa, Ontario to provide the fast-growing market with high quality Precast Concrete products on time and at a competitive price. Our precast products include circular and elliptical concrete pipe, circular and box maintenance holes, catch basin,...

  • Accounts Payable

    5 days ago

    Ottawa, Canada Lepine Apartments Full time

    **Position Type**: Full Time, Permanent, Onsite **Position reports to **Vice President of Finance Lépine is well established as a premier builder and landlord in Eastern Ontario and specializes in building premium, resort-style, multi-family apartment communities. We have built well over 10 million square feet of residential construction and continue to...

  • Accounts Payable

    7 months ago

    Ottawa, Canada THE SAFARILAND GROUP Full time

    TOGETHER, WE SAVE LIVES **Summary**: The incumbent is responsible for performing the accounts payable function. The incumbent also performs support functions for special projects initiated by Finance. **Duties & Responsibilities**: - Maintains vendor data base - Process accounts payable invoices using a computerized system on a timely basis - Review and...

  • Accounts Payable Supervisor

    7 months ago

    Ottawa, Canada Colonnade Management Inc. Full time

    With a range of full-service real estate offerings including property management, development, investment and asset management, and leasing, Colonnade BridgePort has built a reputation of excellence in the real estate industry. We service a portfolio of state of the art commercial, residential, and mixed use properties in Ottawa, the GTA and Southwestern...

  • Administrator, Accounts Payable

    7 months ago

    Ottawa, Canada R.W. Tomlinson Limited Full time

    Tomlinson is currently seeking an Accounts Payable Administrator role at our 100 CitiGate Drive, Barrhaven office. This position is a full-time permanent role. **PRIMARY RESPONSIBILITIES** The incumbent may be responsible for all or some of the following: - Gathering, sorting, and filing documents and related information - Data entry for high volume of...

  • Accounts Payable Clerk

    7 months ago

    Ottawa, Canada Hard Rock International (USA), Inc. Full time

    Overview: From the brand that rocks the world, a career that rocks yours! We are seeking talented individuals to join the band and help launch the Hard Rock brand in the region. This is a one year contract position. This position is on site, Monday to Friday from 9:00am - 5:30pm. **Responsibilities**: The **Accounts Payable Clerk** will be responsible for...

  • Administrative Support

    1 week ago

    Ottawa, Canada CBCRadio-Canada Full time

    At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. Do you think you have the ability and drive to keep up with this exciting, ever-changing industry?...

  • Accounts Payable Specialist

    3 weeks ago

    Ottawa, Canada Mistral Group Full time

    **Job Summary**: The Accounts Payable (AP) Specialist plays a crucial role in the organization by managing the payment cycle activities in a timely and efficient manner. This role involves processing invoices, reconciling vendor accounts, ensuring compliance with company policies, and maintaining accurate financial records. **Key Responsibilities**: Invoice...

  • Accounts Payable

    7 months ago

    Ottawa, Canada Proslide Technology Full time

    Do you want to join a winning team and work in one of the coolest industries - water ride design and innovation, but don’t think you have the right experience? You may already have what it takes! ProSlide designs, manufacturers and builds the world’s most innovative water rides. You know, the ones that you might have enjoyed at Disney World, Great Wolf...