Undergraduate Program/office Assistant

2 weeks ago


Burnaby, Canada Simon Fraser University Full time

Union/Affiliation:
**C.U.P.E. Local 3338**
- Pay range:
**$1,652.46 to $1,872.80 bi-weekly**
- SFU Department Descr:
**Faculty of Arts & Social Sciences - Sociology and Anthropology**
- Position Grade:
**6**
- # of openings:
**1**
- Biweekly Hours:
**70**

Provides administrative, clerical, and secretarial support to the Department of Sociology and Anthropology and the Labour Studies general office and undergraduate program. Responds to requests from students and faculty for general information and resolves routine and non-routine problems that may arise. Liaises with students, staff, faculty, and instructional staff to assist with course registration, grades, evaluation, graduation and events. Creates and maintains electronic and hard-copy files and records relating to students, student advising, and programs. Provides support to the Department Chair, Program Director, Undergraduate Curriculum Committee (UCC) Chair, and Advisor. Provides back-up financial support to the Manager by preparing invoices and other financial documentation, processing journal vouchers and travel reimbursement/expense claim forms, and acting as Petty Cash Custodian when needed.

Qualifications:

- Excellent knowledge of university regulations, policies, and procedures.
- Excellent knowledge of standard office practices, procedures, methods and equipment.
- Good knowledge of basic bookkeeping and accounting procedures.
- 55 wpm keyboarding skill with a high degree of accuracy.
- Excellent organizational skills including the ability to prioritize work.
- Excellent interpersonal and communication (oral and written) skills.
- Excellent analytical reasoning, problem-solving and decision-making skills.
- Excellent time management skills.
- Ability to use standard financial information and administration systems (e.g., FAST, FINS or equivalent) at an intermediate level.
- Ability to work independently and meet deadlines.
- Ability to exercise mature judgment and initiative and communicate with tact and diplomacy.
- Ability to complete a high volume of work with frequent interruptions.
- Ability to compose correspondence with excellent grammar, punctuation and spelling.
- Ability to identify significant information discussed at meetings and record minutes with a high degree of accuracy.
- Ability to adapt to changes to departmental policies and procedures.
- Ability to handle confidential/sensitive material with discretion.
- Ability to perform basic arithmetic calculations with accuracy.
- Ability to interact with students in a calm, professional and respectful manner.
- Ability to maintain and update records with a high degree of accuracy.
- Ability to work as a member of a team.
- Ability to work occasional flexible hours if required for special events.

**Please include your cover letter and resume in one attachment.



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