Office Assistant
3 weeks ago
Join our team at Sophia Software Technologies, a provider of integrated cloud automation programs, founded on the principles of integrity, transparency, dedication, and loyalty. We are excited to be hiring an Administrative Assistant at our newly established company.
As an Administrative Assistant at our company, you will be involved in a variety of tasks and projects, making every day different and exciting. Working closely with a small team, you will be an essential part of our operations, providing support and assistance in various administrative and organizational duties.
Located in a spacious workplace conveniently close to Gilmore skytrain station, our second-floor office provides a comfortable environment. The role primarily requires in-office work, located in a second floor unit accessed by stairs.
We value a positive and supportive work culture, where teamwork and collaboration are encouraged. At Sophia Software Technologies, you will have the opportunity to contribute to the growth of a dynamic company while enjoying a welcoming and inclusive atmosphere.
**Duties**
- Provide admin support: Manage correspondence, answer calls, and schedule appointments.
- Assist in document management: File, scan, and organize digital and physical files.
- Coordinate meetings and events: Make travel arrangements and prepare materials.
- Support customer satisfaction: Address inquiries, resolve issues, and ensure happy customers.
- Aid in data entry and record keeping: Maintain accurate records in databases or software.
- Manage office supplies and inventory: Ensure availability and order when needed.
- Assist with basic bookkeeping: Process invoices, track expenses, and reconcile accounts.
- Support employee onboarding: Prepare paperwork and coordinate orientation activities.
- Aid in basic HR tasks: Maintain employee records, track time off, and assist HR processes.
- Collaborate with team members: Provide assistance for smooth office operation and overall success.
- Conduct industry research: Analyze trends, competitors, and customer preferences for decision-making.
- Collect and analyze data: Generate reports, charts, and presentations for stakeholders.
- Prepare and distribute surveys: Gather feedback and insights from customers or users.
**Key Skills and Abilities**
- Administrative Skills: Proficient in managing correspondence, organizing files, scheduling appointments, and coordinating meetings/events.
- Communication Skills: Excellent verbal and written communication abilities to interact with team members, clients, and customers effectively.
- Customer Service: Strong customer service skills to address inquiries, resolve issues, and ensure customer satisfaction.
- Organization and Time Management: Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
- Attention to Detail: Keen eye for detail to ensure accuracy in data entry, record-keeping, and document management.
- Technical Aptitude: Understanding of software products, familiarity with database systems, and general knowledge of computer systems
- Research and Data Analysis: Proficient in conducting research, collecting data from various sources, and analyzing information to support decision-making.
- Adaptability: Flexibility to handle changing priorities, work collaboratively in a team environment, and take on new tasks as needed.
- Confidentiality: Ability to maintain confidentiality and handle sensitive information with discretion.
- Problem Solving: Strong analytical and problem-solving skills to identify issues, propose solutions, and implement improvements.
- Initiative and Proactivity: Self-motivated and proactive in taking on responsibilities and seeking opportunities to contribute to the organization's success.
- Teamwork: Ability to collaborate effectively with team members, provide support, and contribute to a positive work environment.
**Education & Qualifications**
**Facilities and Logistics**
- This is not a remote position.
- Parking is limited, so a transit subsidy will be provided.
- The office is located on the second floor only accessible by stairs.
**Job Types**: Full-time, Permanent
**Salary**: $50,000.00-$57,000.00 per year
**Benefits**:
- Commuter benefits
- Extended health care
- Wellness program
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
-
Endodontics Certified Dental Assistant
1 week ago
Burnaby, Canada Endodontic Dental Office Full timeState of the art Endodontics dental office looking to add a Certified Dental Assistant to our team. We are in the Metrotown vicinity close to public transit, parking provided if you drive. Any additional languages spoken will be an asset. We are an easy-going office with super friendly staff members always willing to help! **Job Type**:...
-
Burnaby, Canada Endodontic Dental Office Full timeEndodontics dental office looking to add a Certified Dental Assistant to our team. Located in the Metrotown vicinity close to public transit, parking provided if you drive. Any additional languages spoken will be an asset. We are an easy-going office with friendly co workers always willing to help! **Job Type**: Permanent **Benefits**: - Extended health...
-
Office Assistant
4 weeks ago
Burnaby, Canada Metro Vancouver Full time**Department**: Invest Vancouver **Employee Group**:Exempt **Location**:4515 Central Boulevard, Burnaby **Invest Vancouver is seeking an organized, resourceful and proactive Office Assistant to provide exceptional administrative support to a team.** **You are: A confident and organized multi-tasker with excellent communication skills (written and verbal)...
-
Project Coordinator
1 month ago
Burnaby, Canada Source Office Furniture & Systems Ltd. Full timeThe Project Coordinator has the primary responsibility of supporting Sales in implementing medium to large-sized installation projects. This includes providing quotes for specialized installs and reconfiguration, visually documenting completed projects, ensuring install sites are ready prior to product delivery, and assisting in the resolution of...
-
Office Assistant
4 weeks ago
Burnaby, Canada IATSE Local 891 Full timeJob title: Office Assistant - General Floater Status: Temporary Full-Time Position Classification: Unifor - Group C Hourly Base Rate: $25.47/Hour Hours of Work: Monday to Friday, 9:00 am to 5:00 pm Closing Date: January 17, 5:00 pm **Primary Function**: The following job duties and responsibilities are illustrative examples of the Office Assistant...
-
Office Assistant
4 weeks ago
Burnaby, Canada Simon Fraser University Full timeUnion/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$775.79 - $879.23 Bi-Weekly** - SFU Department Descr: **Biological Sciences** - Position Grade: **5** - # of openings: **1** - Biweekly Hours: **35** Provides clerical and general office support to the Department of Biological Sciences. Prepares and reviews a variety of administrative documents;...
-
Service Tech
1 month ago
Burnaby, Canada Source Office Furniture & Systems Ltd. Full timeFor over 30 years, Source Office Furnishings has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves on offering unsurpassed customer service and a collaborative team environment where every employee is a part of our success. We are a rapidly growing and dynamic company and are seeking enthusiastic and...
-
Assistant Enforcement Officer
1 month ago
Burnaby, Canada Metro Vancouver Full time**Department**:Parks & Environment **Employee Group**:Teamsters Local 31 **Location**: 4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**: PG 22 $2,534.60 - $2,984.10 bi-weekly **You are: A science technologist with an eye for detail, an ability to diffuse interpersonal tension, and a keen interest in protecting the environment.** **This...
-
Medical Office Assistant
1 day ago
Burnaby, Canada Pacific Centre for Reproductive Medicine PCRM Full time**ABOUT YOU**: Pacific Fertility is hiring a **Full-time Medical Office Assistant** for our Burnaby office Monday - Friday from 8:00am - 4:30pm. The position is a **temporary five (5) month **role, with potential for extension. We’re looking for an enthusiastic and compassionate team member. Your expertise is unmatched, you’re exceptionally organized,...
-
Office Assistant/bookkeeper
4 weeks ago
Burnaby, Canada Topstream Group Full timeWe are looking for a new Office Assistant/Bookkeeper to support our company. You will manage mostly business-related tasks for the office such as creating reports, organizing travel and accommodation, taking meeting minutes, and other organizational tasks, as well as bookkeeping works. To do this role properly you should have a detailed understanding of the...
-
Office Administrative Assistant
1 month ago
Burnaby, Canada Black Tusk Fire & Security Inc. Full timeBlack Tusk Fire & Security Inc is hiring a full time Office Administrative Assistant in Burnaby. Reporting to the Office Manager, the Administrator will liaise with technicians and clients to handle a range of administrative duties and provide support where needed. **Main Duties and Responsibilities** - Primarily answering and directing phone calls -...
-
Office Assistant/receptionist
1 day ago
Burnaby, Canada IWA-Forest Industry Pension & LTD Plans Full time**ABOUT THE PLAN OFFICE OF THE IWA-FOREST INDUSTRY PENSION AND LTD PLANS** Established to support Canadian forestry workers and their families, the IWA-Forest Industry Pension and LTD Plans provide pension and disability benefits and rehabilitation services to members. With over four billion in assets, 400+ participating employers and more than 70,000...
-
Medical Office Assistant
1 day ago
Burnaby, Canada Pacific Fertility Inc. Full timePacific Fertility is hiring a **Full-time Medical Office Assistant for a temporary maternity leave position (up to 18 months)** for our **Burnaby** office. The purpose of this role is to act as a team player that identifies, fosters, and owns qualities that align with our mission, vision, and values to provide superior, personalized fertility care to our...
-
Medical Office Assistant
4 days ago
Burnaby, Canada Prelude Fertility, Inc. Full timePFI-CAN-Burnaby Pacific Centre for Reproductive Medicine (PCRM) 500-4601 Canada Way Burnaby, BC V5G4X7, CAN DescriptionABOUT YOU:Pacific Fertility is hiring a Full-time Medical Office Assistant for our Burnaby office Monday – Friday from 8:00am– 4:30pm. The position is atemporary eighteen-month role, with potential for extension.We’re...
-
Medical Office Assistant
4 days ago
Burnaby, Canada Prelude Fertility, Inc. Full timePFI-CAN-Burnaby Pacific Centre for Reproductive Medicine (PCRM) 500-4601 Canada Way Burnaby, BC V5G4X7, CAN DescriptionABOUT YOU:Pacific Fertility is hiring a Full-time Medical Office Assistant for our Burnaby office Monday – Friday from 8:00am– 4:30pm. The position is atemporary eighteen-month role, with potential for extension.We’re...
-
Medical Office Assistant
4 days ago
Burnaby, Canada Prelude Fertility, Inc. Full timePFI-CAN-Burnaby Pacific Centre for Reproductive Medicine (PCRM) 500-4601 Canada Way Burnaby, BC V5G4X7, CAN DescriptionABOUT YOU:Pacific Fertility is hiring a Full-time Medical Office Assistant for our Burnaby office Monday – Friday from 8:00am– 4:30pm. The position is atemporary eighteen-month role, with potential for extension.We’re...
-
Medical Office Assistant
4 days ago
Burnaby, Canada Inception Fertility Full timePosting Details Job Details Description ABOUT YOU: Pacific Fertility is hiring a Full-time Medical Office Assistant for our Burnaby office Monday – Friday from 8:00am– 4:30pm. The position is a temporary eighteen-month role, with potential for extension. We’re looking for an enthusiastic and compassionate team member. Your...
-
Office Assistant
5 days ago
Burnaby, British Columbia, Canada City of Burnaby Full timeOffice Assistant (Clerk Typist 2)Competition No: 2024-ACT1Duration: AuxiliarySalary: $27.30/hour + 12% in lieu of benefits.Last Updated: 4/17/24The City of Burnaby's dedication to creating and sustaining the best quality of life for those that work, live, learn and play here is supported by the goals that keep us invested in our growth and progress. With a...
-
Medical Office Assistant
1 month ago
Burnaby, Canada WELL Health Technologies Corp Full time**Entity**:Spring Medical **Position**:Medical Office Assistant **Type**:Part Time **Location**:Burnaby, BC **About the Company**: WELL Health - Spring Medical Centre puts patients and their family’s health first. We are committed to empowering patients with care that results in improved health outcomes. Located in Brentwood area in Burnaby, BC, in a...
-
Medical Office Assistant
3 days ago
Burnaby, Canada Cornerstone Medical Clinic Full timeWe are looking for a driven, organized, and personable Medical Office Assistant for our clinic in North Burnaby. Responsibilities would be to maintain best practice clinic policies and to provide professional front end reception for our patients. Responsibilities include: 1) Managing the logistics of day-to-day clinical practice, including but not limited...