Program Assistant

2 weeks ago

Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

BCIT’s **School of Business** is seeking a **regular, full-time (1.0 **FTE**) Program Assistant.**The Program Assistant provides administrative and operational support required to ensure successful delivery of all part-time studies (PTS) courses, including both regular PTS and cohort-based programs. This position reports to the Associate Dean and may receive functional direction from the Part-time Studies (PTS) Coordinator and/or the Administrative Coordinator, and/or the Program Head.**Duties & Responsibilities**

**DUTIES** **AND**

**RESPONSIBILITIES**:

- Provides information and academic advising to students, responds to inquiries and performs administrative duties within the scope of position.
- Maintains awareness of Program Head and/or Manager’s goals and objectives, establishing priorities and flagging items requiring immediate attention.
- Generates, prepares, and distributes a variety of business analytic based reports, including enrolment and financial reports, relating to: program declarations, historical enrolment, budget information, instructor contract information, operating costs, break even information, etc.
- Supports the PTS and/or Program Coordinator and the School of Business + Media Marketing department to help coordinate, prepare and implement marketing and promotional activities (i.e., representing Digital Arts, Media and Design PTS at Information Sessions, Careers Fairs, etc.; undertaking social media campaigns).
- Assists the PTS and/or Program Coordinator and School of Business + Media Marketing department with the compilation, and copy proofreading for marketing and promotional publications, including online publications.
- Maintains website content for programs; interacts and communicates with the School of Business + Media Marketing Coordinator, and Student Services to ensure adherence to applicable website policies and procedures.
- Facilitates term start up process by providing class lists, contracts, course outlines, parking passes, and any other materials instructors require.
- Builds and maintains term course enrollment spreadsheet, tracks enrollment on a daily basis and in absence of the respective department’s Program and/or PTS Coordinator makes recommendations regarding course cancellations and increasing enrolment within established guidelines.
- Prepares and sends appointment offers/electronic contracts to instructors, records the receipt of confirmations - done prior to term start up. Follows up -with outstanding confirmations.
- Prepares contracts for PTS instructors, lab assistants, markers, guest lecturers, substitutes and course developers.
- Monitors electronic contracts through the approval process and follows up on all outstanding contracts to be approved.
- Coordinates the Selection Committee process for PTS and/or Program instructor hiring.
- Monitors course outline submission and follows up on all outstanding contracts to be approved.
- Assists the respective department’s PTS and/or Program Coordinator with classroom and online issues, and communicates with the PTS and/or Program Coordinator, the Administrative Coordinator and the BCIT Timetabling department.
- Advises the appropriate departments of changes in courses - capacity changes, course cancellations and changes in locations.
- Coordinates and provides administrative support for PTS or full-time program advisory committee meetings and other meetings as assigned: this includes program and student related meetings, scheduling, room booking, catering arrangements, preparing and distributing agendas and supporting materials, attending meetings, taking, transcribing and circulating minutes and taking appropriate follow-up action as needed.
- Coordinates and provides support for program orientation sessions.
- Assists with onboarding and orienting new instructors, and identifies and provides resources on the Learning Hub repository for new instructors.
- Ensures that instructors are attached to their Learning Hub shell for courses.
- May make purchases on behalf of programs using a department purchase card, and reviews and reconciles monthly purchase card statements as needed.
- Prepares and submits program update forms.
- Maintains up-to-date, comprehensive knowledge of the School’s and department’s programs, procedures and process systems. Maintains up-to-date, comprehensive knowledge of BCIT’s policies, procedures and process systems.
- Maintains Banner course file for term roll over and ongoing additions, deletions and changes. Creates and maintains course database.
- Coordinates textbook and material requisition process for courses in conjunction with the Bookstore for each term, and external material suppliers.
- Follows up with instructors each term concerning outstanding final grade concerns (i.e., incomplete grades, potentially incorrect final grade information submitted) for resolution.
- Obtains final grade information (i.e., final grade break down and attendance) from instructo

  • Program Assistant

    2 hours ago

    Burnaby, Canada FortisBC Full time

    **Affiliation**: MoveUP **Employment Status**: Full-Time Temporary **Salary**: $28.97 Hourly **Temp Duration**: Approx. 18 Months **Workplace Flexibility**: No **Posting End Date**: Open until filled We’re a Canadian-owned and BC-based energy company taking steps toward a lower-carbon energy future by providing renewable energy, natural gas and...

  • Program Assistant, Global Relations

    6 days ago

    Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s - **School of Business** is currently seeking - **a regular, full-time (1.0** **FTE** **) Program Assistant, Global Relations**. The Program Assistant, Global Relations provides support and planning to both incoming and outgoing international students, and acts as a primary point of contact for the international exchange and Business Fundamental...

  • Program Assistant

    3 days ago

    Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s - **School of Business + Media** is seeking a - **regular, full-time (1.0** **FTE** **) Program Assistant. **The Program Assistant provides administrative and operational support required to ensure successful delivery of all part-time studies (PTS) courses, including both regular PTS and cohort-based programs. This position reports to the Associate...

  • Undergraduate Program Assistant

    1 week ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$991.47 to $1,123.68 bi-weekly** - SFU Department Descr: **Faculty of Arts & Social Sciences - Economics** - Position Grade: **6** - # of openings: **1** - Biweekly Hours: **42** Provides administrative support for the Department of Economics undergraduate program; processes a variety of forms and...

  • Graduate PrograM/Finance Assistant

    1 week ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$1,759.88 - $1,994.54 bi-weekly** - SFU Department Descr: **Faculty of Arts & Social Sciences - Sociology and Anthropology** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **70** **About the Role** Provides administrative, clerical and secretarial support to the graduate program of...

  • Undergraduate Program/office Assistant

    3 days ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$1,652.46 to $1,872.80 bi-weekly** - SFU Department Descr: **Faculty of Arts & Social Sciences - Sociology and Anthropology** - Position Grade: **6** - # of openings: **1** - Biweekly Hours: **70** Provides administrative, clerical, and secretarial support to the Department of Sociology and...

  • Administrative Professional

    2 days ago

    Burnaby, Canada Metro Vancouver Full time

    **Department**:Liquid Waste Services **Employee Group**:Teamsters Local 31 **Location**: 4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**:PG T17 $2,317.83 - $2,724.55 bi-weekly **Our Liquid Waste Services Department is seeking two Administrative Professional’s (Program Assistant I) who will provide administrative support in the...

  • Administrative Professional

    1 week ago

    Burnaby, Canada Metro Vancouver Full time

    **Department**: Parks & Environment **Employee Group**:Teamsters Local 31 **Location**:4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**:PG 17 $2,070.60 - $2,433.10 bi-weekly **Our Parks and Environment Department is seeking an Administrative Professional (Program Assistant I) who will provide support to our Environmental Regulation and...

  • Administrative Professional

    3 days ago

    Burnaby, Canada Metro Vancouver Full time

    **Position Status**: Full-Time Temporary (This position to last not later than July 5, 2024) **Department**:Water Services **Employee Group**:Teamsters Local 31 **Location**:4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**:PG 17 $2,228.65 - $2,619.43 bi-weekly **Our Water Services Department is seeking an Administrative Professional (Program...

  • Administrative Professional

    4 days ago

    Burnaby, Canada Metro Vancouver Full time

    **Department**: Project Delivery **Employee Group**: Teamsters Local 31 **Location**:4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**:PG 17 $2,070.60 - $2,433.10 bi-weekly **Our Project Delivery Department is seeking an Administrative Professional (Program Assistant I) who will work with the Major Projects group providing support to teams...

  • Administrative Professional

    3 days ago

    Burnaby, Canada Metro Vancouver Full time

    **Position Status**:Full-Time Regular **Department**: Water Services **Employee Group**: Teamsters Local 31 **Location**:4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**:PG T17 $2,070.60 - $2,433.10 bi-weekly **Our Water Services Department is seeking 3 Administrative Professionals (Program Assistant I) who will provide support to our Shared and...

  • Program Clerk

    1 week ago

    Burnaby, Canada Fraser Health Full time

    Salary rangeThe salary range for this position is CAD $29.64 - $29.64 / hour Why Fraser Health?Fraser Health is the second largest health system in Canada with over 45,000 staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million...

  • Program Clerk

    1 week ago

    Burnaby, Canada Fraser Health Full time

    Salary rangeThe salary range for this position is CAD $29.64 - $29.64 / hour Why Fraser Health?Fraser Health is the second largest health system in Canada with over 45,000 staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million...

  • Program Clerk

    1 week ago

    Burnaby, Canada Fraser Health Full time

    Salary rangeThe salary range for this position is CAD $29.64 - $29.64 / hour Why Fraser Health?Fraser Health is the second largest health system in Canada with over 45,000 staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million...

  • Program Clerk

    2 weeks ago

    Burnaby, Canada Fraser Health Full time

    Please Note: As per Article 16.11, Regular Float/Vacation Relief Position. Rotation will vary according to line being covered. Where appropriate, a float pool employee may be required to perform work at more than one work site of the Employer. Why Fraser Health?: Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is...

  • Undergraduate and Graduate Program Assistant

    2 hours ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$23.60 hourly plus 9% in lieu of benefits** - SFU Department Descr: **School of Computing Science** - Position Grade: **6** - # of openings: **1** - Biweekly Hours: **70** **About the Role** Responds to requests for information dealing with undergraduate and graduate program admission, registration,...

  • Undergraduate & Graduate Program Assistant

    3 days ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$23.60 hourly plus 9% in lieu of benefits** - SFU Department Descr: **School of Computing Science** - Position Grade: **6** - # of openings: **1** - Biweekly Hours: **70** Responds to requests for information dealing with undergraduate and graduate program admission, registration, courses, exams,...

  • Summer Program Coordinator

    3 days ago

    Burnaby, Canada Canoe Kayak BC Full time

    **Canoe Kayak BC - Summer Program/Events Coordinators** **Application Deadline**: April 20, 2023 **Employment Term**: May 1, 2023 - August 31, 2023 with possibility of a Fall/Winter position **Position Type**: Full Time Seasonal Canoe Kayak BC is the Provincial Sport Governing body that encourages and provides opportunities to enjoy, participate, and...

  • Lunch Program Coordinator

    7 days ago

    Burnaby, Canada Nikkei Seniors Health Care and Housing Society Full time

    The Nikkei Seniors Health Care and Housing Society (NSHCHS) is a non-profit charitable organization, dedicated to providing supportive housing for Japanese seniors. The Society operates two residential-living facilities: Nikkei Home, a Supportive Housing and Assisted Living residence, and New Sakura-so, a housing complex for independent seniors aged 55 and...

  • Program Administrator

    2 days ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$1,958.83 to $2,217.43 bi-weekly** - SFU Department Descr: **Student Services - Centre for Accessible Learning (CAL)** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **70** **Who We Are** The Centre for Accessible Learning identifies and facilitates disability-related...