Administrative Professional

2 weeks ago

Burnaby, Canada Metro Vancouver Full time

**Department**: Parks & Environment
**Employee Group**:Teamsters Local 31
**Location**:4515 Central Boulevard, Burnaby
**Salary Range/ Wage Rate**: PG T17 $2,317.83 - $2,724.55 bi-weekly

**Our Parks and Environment Department is seeking an Administrative Professional (Program Assistant I) who will provide support to our Environmental Regulation and Enforcement Division and be part of a dynamic administrative support team. Environmental Regulation and Enforcement staff administer three regulatory programs: air quality, liquid waste, and solid waste. Metro Vancouver protects public health, the environment, utility infrastructure and worker safety by promoting compliance with bylaws, regulations, and codes of practice.**

**You are: an administrative professional who is self-motivated and who thrives in a fast-paced team-oriented environment. You are approachable; have excellent verbal and written communication skills; a strong technical skillset; are organized and detail-oriented; dependable and reliable; and personally invested in supporting others and providing exceptional service to a team of professionals.**

**This role**:

- Assists in coordinating and facilitating the Division's activities related to legislative mandates and services; tracks the processing of authorizations such as permits, licences, approvals, and orders; advises staff of pending deadlines and information requirements, keeps senior staff informed of status of various activities; and coordinates efforts to resolve issues of nonpayment of fees or appeals/reviews of fee assessments.
- Handles bookings; responds to requests concerning public meetings, facilities and services; assesses individual requirements and actively promotes, recommends and books suitable locations, catering and services; informs of regulations, restrictions and applicable charges; determines eligibility for fee waiver; ensures insurance and permit requirements are met; establishes conditions and terms of contract; liaises with operational personnel regarding available facilities, events coordination and customer service; coordinates receipt of support services as required; and responds to customer complaints.
- Posts, compiles, checks, processes, maintains, and controls a variety of records, files, and statistics related to departmental operations; reconciles and balances complex activity control information requiring procedural determinations; performs non-complex calculations as required; generates lists, invoices, and other information from databases and spreadsheets, identifies unutilized project resources and brings to the attention of a superior; monitors charges assessed for activities; and issues payments, purchase orders and requisitions as required.
- May supervise the work of one or more subordinates engaged in clerical and office support tasks and request temporary clerical assistance as required.
- Develops, and upon approval, implements new and/or improved office methods and procedures to increase efficiency and accommodate department requirements and work schedules; prepares and maintains documentation on current and new procedures.
- Composes non-routine correspondence, as required; types, edits and formats a variety of material including reports, correspondence, agendas, notices, permits and other documents.
- Assists in planning and arranging logistics related to committees, information meetings, seminars, events and workshops; gathers, organizes, posts and distributes materials; attends meetings, takes minutes or carries out action items and assignments from meetings as required; obtains information from external sources on assigned projects; researches file documentation; and follows up on phone and written information inquiries.
- Monitors divisional administrative budget expenditures and checks that expenditures have been allocated to appropriate accounts; investigates variances between budgeted and actual expenditures and takes corrective action or notifies superior of potential cost over runs.
- Performs related work as required.

**To be successful, you have**:

- Completion of Grade 12, supplemented by business, administrative and computer courses, preferably completion of a certificate program in office or business administration, plus considerable related experience; or an equivalent combination of training and experience.
- Considerable knowledge of the functions, regulations, and procedures governing divisional activities as related to the work performed.
- Considerable knowledge of office practices and procedures and of business English, spelling, punctuation and arithmetic and technical terminology applicable to the work performed.
- Sound knowledge of the organization and functions of the department and related Metro Vancouver Regional District departments.
- Ability to assist in the coordination of divisional activities and to assess and act upon information requirements.
- Ability to work with mínimal supervision and to develop a

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