Assistant to The Director

2 months ago

Halifax, Canada Dalhousie University Full time

Position Information

**Position Title**
- Assistant to the Director**Department/Unit**
- Health Sciences**Location**
- Halifax, Nova Scotia, Canada**Posting Number**
- S331-24**Employee Group**
- NSGEU Local 77**Position Type**
- Regular, On-Going**Duration of Contract (if applicable)**

**Employment Type**
- Full Time**Full-time Equivalency (FTE)**
- 1.0 FTE**Salary**
- $25.89 - $32.77 per hour ($47,119 - $59,644 per annum, 35 hours per week)**Classification**
- C5**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.**Job Summary**
- The School of Health Sciences, operating with an MOU between Dalhousie University and Nova Scotia Health, provides educational programs for 5 regulated health professions: respiratory therapy, diagnostic medical ultrasound technology, radiological technology, MRI, and nuclear medicine technology. Reporting to the Administrative Manager, the Assistant to the Director will provide high level, confidential administrative support for the the Director’s Office.**Key Responsibilities**
- Coordinate the Director’s daily schedule to arrange all meetings and appointments with both internal and external stakeholders, and coordinate travel and accommodation arrangements.
- Coordinate Strategic Plan initiatives and projects with faculty, staff, and appropriate committees. Track activities and timelines. Maintain and organize files and documents, format project plans, etc. for comprehensive review and analysis by the Director.
- Work cross-functionally with a range of internal and external stakeholders, including Nova Scotia Health partners, to ensure the effective flow of information regarding priorities.
- Support a range of committees including scheduling, preparing agendas, drafting minutes, and aiding meeting chairs. Follow-up as required on committee recommendations and action items.
- Assist with a variety of additional administrative and office duties as assigned, and help execute a varying range of projects and duties as needed.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.**Required Qualifications**
- Business/ Administrative Professional program with approximately five years’ related experience (or equivalent combination of training and experience).
- Demonstrated interpersonal, communication (verbal and written), attention to detail, and organizational skills.
- Demonstrated initiative with the proven ability to work independently, make sound decisions, and solve problems.
- A positive, professional outlook and commitment to meeting client needs.

**Assets**
- Direct experience working within a dual reporting structure of leadership.
- Understanding of university and NS Health academic and operational policies and procedures.
- Knowledge of health professions within the School of Health Sciences
- Ability to navigate complex situations and change management.

**Job Competencies**
- Integrity
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1**Open Date**
- 11/01/2024**Close Date**
- 11/08/2024**Open Until Filled**
- No**Special Instructions to Applicant**

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