Administrative Assistant, Municipal

4 days ago

Toronto, Canada R.V. Anderson Associates Limited Full time

Administrative Assistant, Municipal

At RVA, we are driven in all that we do by core values of quality, employee ownership, financial stability, and integrity. Our commitment to creating a strong, stable organization is reflected by our status as one of Canada’s Best Managed Companies Our goal of sustainable growth can only be achieved with the help of great people who share our core values. We’re looking for people who want to take ownership of their work and of their company, because we believe that when people take ownership, they achieve greater things.

Do you want to play an active role in your future and that of your company? Do you aspire to long term professional growth where you can become an owner in an established consulting firm? If you answered yes, read on

We are seeking an enthusiastic Administrative Assistant with a friendly and pleasant personality to help with coordination and setup and ongoing administrative support to a large project team, as well as assist the administrative team with their daily duties. Come and help us build the future at RVA

**Duties**:

- Support and coordinate a large team of engineers, Modelers and designers;
- Prepare correspondence and format documentation including reports, proposals, specifications, and tenders;
- Organize, file and maintain project materials;
- Manage Issuance of Notices to public, agencies, businesses, and politicians; including logging of responses and follow up;
- Coordinate meetings;
- Provide switchboard relief;
- Other tasks as required for this position.

**Qualifications**:

- Minimum college level diploma in Office Administration.
- Demonstrated ability to meet commitments in a tight deadline, multi-tasking environment.
- Advanced knowledge of MS Office Suite - specifically Excel, Word, PowerPoint and Outlook. Previous experience with MS Word Styles is required.
- Superior English communication skills both oral and written.
- Thrives in a dynamic, fast paced, high-pressure environment.
- Must be professional, dependable, personable and flexible.
- Self-starter with excellent organizational skills and attention to detail.
- Ability to handle confidential and sensitive information in an appropriate manner.
- Previous experience working at an engineering, construction or architectural firm is a plus

Why Join Us?
- Competitive salary as well as merit and profit bonus programs;
- 100% employee-owned with share ownership opportunities offered at all levels;
- Excellent employee benefits package including health, dental and vision;
- Generous pension program;
- Awarded one of Canada’s Best Managed Companies for 11 years in a row;
- Winner of the Greater Toronto's Top 2021 Employers
- Corporate philosophy that encourages employee growth and development as well as mentorship opportunities
- Friendly, welcoming and team-oriented atmosphere that fosters collaboration across all departments and levels;
- Flexible career direction with opportunities for advancement and to choose your own path;
- Ability to work on interesting and exciting project ranging in type, size and scope;
- Work-life balance is one of our core values and we offer flexible work arrangements as well as fun, extracurricular social events

**Diversity, Inclusion and Accommodations**:
At RVA, we are committed to fostering a workforce that reflects the diversity of the communities in which we operate. RVA is an Equal Opportunity Employer that considers applicants without regard to age, race, colour, national origin, citizenship, gender, sexual orientation, religion, creed, marital status, disability or any other protected status. If you are in need of any special accommodations, please advise Human Resources. Any information received relating to accommodations will be treated as confidential.

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