Executive Assistant to The Cao

6 months ago


Toronto, Canada CITY OF KENORA Full time

Executive Assistant to the CAO

Starting Pay: $69,239.00 - $80, 948 annual salary

Benefits Package include: 4 weeks of paid time off, 14 other paid holidays per year, Employer matched defined benefit pension plan, employer paid health and dental benefits

Our community is located only two hours East of Winnipeg, Manitoba. If you love to take initiative and have great organizational/time management skills, then this job may be for you Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the CAO, including those of a highly confidential or critical nature, the Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect CAO’s style and organization policy.

**The Executive Assistant will**:

- Provide sophisticated calendar management for CAO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Anticipate CAO’s needs in advance of meetings, conferences, etc.,
- Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials and record meeting minutes
- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CAO and staff
- Complete projects by assigning work to appropriate staff, including the Senior Leadership Team, on behalf of the CAO

**Qualifications**:

- Degree or diploma with a specialization in Business Administration, Public Administration or related field of study. Equivalent working experience in an administrative setting may be considered in lieu of education.
- Experience in a public administration or municipal environment considered an asset.
- Completion of Municipal Administration program considered an asset or willing to obtain
- Must possess valid ‘G’ class driver’s licence and have access to a reliable vehicle.
- Knowledge and understanding of municipal government and the functions of a municipal council including policies, by-laws, affiliated municipalities, provincial ministries, and relevant agencies.
- Demonstrated research, analytical, evaluation and problem-solving skills to identify trends and best practices and develop and recommend solutions.

The City of Kenora is an Equal Opportunity Employer.

Accommodations are available for all parts of the recruitment process.
Applicants need to make their needs known in advance

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Are you able to reliably commute or relocate to Kenora, Ontario prior to start date?

**Experience**:

- senior administrative: 3 years (required)

Work Location: In person



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