Payroll Administrator

2 weeks ago

Winnipeg, Canada The Link: Youth and Family Supports Full time

**About The Link: Youth and Family Supports**

For more than 90 years, The Link has helped youth and families on a journey to healing, hope, and better lives. The organization is dedicated to walking alongside children, youth, and families as an inclusive community, strengthening and empowering a sense of being, pride, and purpose. With over 15 diverse programs, The Link has a community of caring staff that work together to provide support through a 24-hour crisis line, youth resource centers, emergency shelters, mobile crisis teams, specialized foster care, healing homes, job readiness supports, and Skills4Life. With a strong foundation within the community and a focus on connection, unity, and compassion, the organization provides a vital link for youth and families in the province of Manitoba.

**About the Opportunity**

**Summary**

The Payroll Administrator processes a biweekly payroll cycle for salaried, hourly, and casual employees, as well as contracted respite workers. They provide timely and accurate payroll information, journal entries, account reconciliations, and banking information as requested by managers and the accounting department and complete year-end balancing.

**PRIMARY DUTIES AND RESPONSIBILITIES**: of the Payroll Administrator include but are not limited to:

- Accurately processes bi-weekly payroll;
- Verifies timesheets, performs calculations, balances, inputs, and transmits the payroll;
- Verifies processes and sets up employees from hire to resignation. Issues Records of Employment;
- Verifies processes and sets up employees from hire to resignation. Issues Records of Employment;
- Updates employee information including reports to update changes in vacation, sick, and salary rates;
- Formats current pay journal entries received from external payroll service provider and downloads into the financial system. Prepares monthly accruals from current journal entries and downloads into the financial system;
- Requests manual cheques from accounting as required;
- Prepares letters of employment for employees;
- Provides “ad hoc” reports as required and requested;
- Responds to payroll inquiries;
- Calculates, allocates, and inputs hours. Calculates General Holiday pay;
- Reviews reposts from external payroll services;
- Provides vacation and/or sick time off and backup for the payroll supervisor;
- Reviews year-to-date, balances to Canada Revenue Agency statements, prepares and processes information and adjustments for T4/T4A’s;
- Prepares and provides information on T2200’s for employees;
- Completes year-end sorting and filing of documents for storage purposes;
- Other duties as assigned.

**QUALIFICATION**:

- Two years of experience with computerized payroll systems.
- Proficient with Microsoft and Microsoft Office Suite.
- Knowledge of accounting and accounting software.
- Knowledge of legislative rules and regulations governing payroll.
- Familiarity with a unionized environment and continuous employment situations would be an asset.
- Certified Payroll Manager (CPM) designation or close to completion.
- Knowledge of the external payroll service used by The Link (PayWorks).
- Satisfactory Criminal Record Check with Vulnerable Sector Search, a clear Child Abuse Registry check with acceptable Prior Contact checks, and a clear Adult Abuse Registry check, all done within the last 3 months or willing to obtain.
- The Link requires proof of full vaccination against COVID-19, in a manner that is approved by Health Canada, as a condition of employment. (Accommodations will be made for those who are exempt from receiving the vaccine due to legitimate, established reasons in accordance with The Human Rights Code of Manitoba. In these cases, appropriate supporting documentation will be required.)

Accommodations are available for applicants with disabilities upon request. If you are contacted by The Link regarding a job opportunity, please know that you are welcome to request an accommodation at any point in the process. All information received regarding accommodations will be kept confidential.

The Link is committed to the health and safety of its employees, the people we serve, stakeholders, and the community.

**APPLICATION DEADLINE**:Ongoing until filled.

**WORK LOCATION**: 175 Mayfair Avenue

**WORK HOURS**:70 hours biweekly

**SALARY RANGE**: Dependent upon qualifications

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