Finance Specialist Accounts Receivable

2 weeks ago

Ottawa, Canada The Royal Ottawa Mental Health Centre Full time

**Position Information**

**Posting Number**:

- ROM23-111E**Title**:

- Finance Specialist Accounts Receivable (TFT 1.0 FTE)**Position Status**:

- Temporary Full-time**Contract End Date**:

- 12/31/2023**FTE**:

- 1.0**Job Schedule**:

- Days**Department**:

- Finance**Union**:

- CUPE Local 942**Site**:

- Royal Ottawa Mental Health Centre**About The Royal**
- As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education._

To process accounts receivable related transactions in a variety of currencies for the Royal Ottawa Health Care Group, University of Ottawa Institute of Mental Health Research, Royal Ottawa Volunteer Association, Frayme and Atlas in a timely and accurate manner.

**Duties**:
**Invoice Verification and Processing**
- Process invoices for all companies and divisions
- Create and update customer accounts
- Interpret and calculate monthly, quarterly and annual contracts and invoice accordingly
- Review and analyze the General Ledger to determine customer billing for expenses incurred by the ROHCG on their behalf
- Calculate both out of country and interprovincial billings as per negotiated per diem
- Extract and compile meditech data and verify, against source documents to calculate semi private / private room accommodation billing
- Process non-contractual invoices

**Generate invoices using a computerized accounting system**
- Invoice in Ross, and Point Click Care environments
- Prepare and allocate credit notes in both Ross and Point Click Care environments
- Correlate required invoice back-up information and enter into the appropriate system
- Ensure that invoice submissions conform to government/agency requirements
- Complete and attach accompanying claim forms or back up
- Mail or electronically mail out invoices to customers ensuring compliances to privacy rules and regulations.

**Process and submit OHIP billing in the Accuro Software**
- Obtain and print Excel spreadsheet from Sleep Lab, XRAY, ECG, EKG, EEG for all division
- Review data to ensure pertinent billing information is present and accurate
- Enter daily claims and check OHIP validation prior to submission to the Ministry
- Run Error report and forward to the appropriate diagnostic department for corrections
- Download remittance advice and reconcile payments
- Resubmit once corrections have been made
- Laisse with Accuro and MOHLTC regarding claims or software inquiries
- Reconciliation of government remittances
- Verify and balance accompanying payment remittance advice to Invoices & submissions
- Follow up with Admitting, secretaries, gov’t agencies on any rejected claims
- Ensure rejections or short payments are valid.
- Process necessary adjustment ie: credit note, re-bill, resubmission

**Enter cash receipts into a computerized accounting system**
- Allocate cash receipts against outstanding invoices when appropriate
- Ensure that Cashier’s cash receipts are balanced
- Ensure that invoiced and non-invoiced cash receipts are entered into the correct cost centre and account
- Photocopy and scan all cheques and categorize according to company and bank account. Maintain cheque filing system in Excel
- Forward cheques to the Cashier for bank deposit
- Obtain and retain customer’s banking information for EFT cash receipts
- Process and issue receipts for credit cards payments
- Maintain Excel spreadsheet for bank deposits for cheques, EFT, POS, and cash for all companies
- Record and maintain monthly A/R batch logs

**Collections**
- Generate age report and identify delinquent accounts.
- Generate and mail out statements of accounts and document efforts made at collecting outstanding balances
- Correspond with customer and obtain payment arrangements
- Review, assess and document cost recovery action taken on delinquent accounts on an individual bases
- Make recommendations for setting up allowance for doubtful accounts
- Process approved account write offs
- Complete LTC Arrears Questionnaire to recuperate PG&T outstanding balances.

**Account Reconciliation**
- Review general ledger to ensure that all clearing account balances have been invoiced or posted correctly.
- Reconcile unearned revenue on a monthly basis
- Prepare necessary adjustments or journal entries

**Month End Transactions**
- Prepare, enter and upload monthly accruals and journal entries necessary for all companies
- Prepare and enter and upload monthly journal entries for internal graphics and lab billing
- Obtain bank statements and ensure all EFT and PAD are posted
- Run Trial billing on patient accounts and ensure that statements are accurate for ROP
- Reconci

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