Invoicing & Accounts Receivable Specialist (Hybrid)

1 month ago

Ottawa, Canada Delphi, GLOBE Series, Leading Change & CBSR Full time

Invoicing & Accounts Receivable Specialist Ottawa, Ontario If you're serious about making a difference and want to work in a dynamic, supportive environment with diverse growth opportunities, consider a career with us. Our unique group of organizations (GLOBE Series, The Delphi Group, EXCEL, Canadian Business for Social Responsibility (CBSR) and Leading Change Canada) is working together to achieve a sustainable, prosperous and socially just future in a generation. We're a values-driven group of consultants, conveners, and advisors who help leading professionals, teams, and organizations compete and succeed, while advancing sustainability, social justice and a net-zero economy. With multiple offices across Canada, we collaborate with a vast network of thought leaders and partners to inspire innovation and accelerate action. We value and are committed to equality, diversity and inclusion in our workplace and programs. This commitment includes developing and implementing strategies to ensure the inclusion of persons from visible and non-visible minorities and persons with disabilities. We foster an inclusive workplace culture in which every individual feels welcome, respected, valued and supported at all stages of the employment life cycle. : The Delphi Group (Delphi.ca) and GLOBE Series (globeseries) are in search of a detail-oriented Invoicing & Accounts Receivable Specialist who can support the needs of this growing group of organizations. The Specialist will be responsible for preparing invoicing for a diverse set of private and public clients and leading collection efforts. The incumbent will also prepare general ledger reconciliations for related accounts and support other accounting activities within the team as required. The Specialist will work primarily virtually/remotely and will be in person at our Ottawa office 1 day per week. KEY RESPONSIBILITIES: Client Invoicing: - Prepare accurate monthly and ad hoc invoices in accordance with client agreements and guidance from project managers on a timely basis;
- Enter invoice details into accounting system, leveraging data from other internal systems, and allocate to appropriate general ledger accounts;
- Enter new client information into the accounting system as required;
- Send invoices to clients in a timely manner; Accounts Receivable: - Maintain and actively monitor accounts receivable aging report;
- Conduct professional follow-ups with clients with past due accounts;
- Provide appropriate accounts receivable information to internal parties on a regular basis;
- Escalate specific collections issues to Finance management team and organizational leads;
- Respond to customer inquiries professionally and in a timely manner Accounting: - Prepare general ledger reconciliations for all revenue and accounts receivable accounts;
- Assist Finance Manager with other reconciliations and accounting responsibilities on an as needed basis; Requirements REQUIRED SKILLS AND COMPETENCIES: o 3-year College diploma or University degree in a relevant field (e.g. Business Administration, etc.) required; o CPA designation (or working towards) preferred; o A minimum of two years' work experience within a finance / accounting environment; o Experience with invoicing and accounts receivable preferred; o Experience working in an accounting system required; o Proficient in Microsoft Office 365, with strong skills in Microsoft Excel, Word, and Outlook; o Ability to adapt easily to new software; o Knowledge of financial and contracting practices; o Ability to plan and organize day-to-day workload and set priorities;
- Strong interpersonal skills;
- Bilingualism an asset;

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