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Administrative Assistant

1 month ago

North Vancouver, Canada Warrior Plumbing Full time

Are you an optimistic, organized, proactive, and detail-oriented individual looking for a dynamic administrative role with an award-winning business?
- Do you thrive on getting things done and seeing your efforts make a difference?
- Do you enjoy working with a team that is good-natured, ambitious, innovative and has each other's backs?

Warrior Plumbing is seeking a highly motivated Administrative Assistant who is process-driven to support the president and team leaders with administrative and operating procedures for our various plumbing divisions.

This key position requires exceptional multitasking abilities, excellent communication skills, and a strong sense of accomplishment while enjoying process work and team interaction.

Join the Warriors and contribute to the success of our growing mechanical contracting business, working on sustainable developments across Greater Vancouver

Roles and Responsibilities:
Document Management: Maintain and organize important documents, reports, and files related to senior management’s roles. Ensure that all files are up-to-date, easily accessible, and properly archived.

Data Entry and Invoicing: Manage the invoicing process for the company's various plumbing divisions. This involves accurately inputting data into the invoicing system, generating client invoices, and verifying billing information for accuracy.

Financial Tracking: Assist in tracking and monitoring financial transactions related to invoicing. Collaborate with the accounting team to ensure all invoices are correctly recorded and payments are processed promptly.

Customer Relations: Act as a point of contact for customers regarding invoice-related inquiries. Address any questions or concerns professionally and courteously, fostering positive client relationships.

Coordination with Plumbing Divisions: Collaborate with different plumbing divisions to gather relevant information for invoicing purposes. Ensure that billing data is accurate and reflects the services provided by each division.

Office Management: Help maintain the overall efficiency and organization of the office by overseeing office supplies and equipment and coordinating with support staff.

Reporting: Prepare periodic reports related to invoicing, financial transactions, and other administrative tasks management requires.

Process Improvement: Proactively identify areas for improvement in administrative processes and propose solutions to enhance efficiency and effectiveness.

Qualifications:

- Knowledge of real estate, construction and plumbing industries is an asset.
- High school diploma or equivalent; additional qualifications in administration or relevant field are a plus.
- Proven experience in administrative roles or office management.
- Proficient in using office software, including Microsoft Office (Word, Excel, Outlook).
- Strong organizational and time-management skills to handle multiple tasks and deadlines effectively.
- Excellent communication skills, both written and verbal.
- Attention to detail and high accuracy in data entry and document management.
- Customer-oriented with a positive and professional attitude.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Knowledge of plumbing and real estate development industry practices and invoicing procedures is advantageous but not essential as you can learn it on the job.

Join Warrior Plumbing and be a key player in our success story. We offer a supportive and collaborative work environment, opportunities for professional growth, and competitive compensation.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

**Salary**: $20.00-$30.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (required)

**Language**:

- English (required)

Work Location: Hybrid remote in North Vancouver, BC V7G 0B2