Executive Assistant

4 weeks ago

Vancouver, Canada adMare BioInnovations Full time

**À propos d'adMare BioInnovations**:
Avec une multitude de découvertes scientifiques concurrentielles sur la scène mondiale, le Canada est prêt à devenir un chef de file dans le domaine des sciences de la vie. Pour que cela se concrétise, chez adMare BioInnovations, nous utilisons notre expertise scientifique, notre savoir-faire commercial, notre infrastructure de recherche et développement spécialisée, ainsi que des capitaux de démarrage afin de mettre sur pied de solides entreprises du secteur des sciences de la vie, créer des écosystèmes robustes et développer des talents adaptés aux besoins de l’industrie. Nous réinvestissons également nos revenus dans l’industrie canadienne afin d’en assurer la pérennité.

Nos 29 sociétés de portefeuille ont attiré plus de 2,3 milliards de dollars en investissements, ont une valeur combinée de plus de 4 milliards de dollars, et emploient plus de 1000 Canadiens et Canadiennes. Nos Centres d’innovation abritent plus de 35 entreprises de biotechnologie, d’entreprises de recherche contractuelle, ainsi que des organisations spécialisées dans le soutien à la commercialisation. L’Académie adMare a formé plus de 500 étudiants, dont 94 % travaillent actuellement à bâtir notre industrie des sciences de la vie.

**Résumé**:
Nous sommes à la recherche d’un adjoint ou d’une adjointe de direction qui offrira un soutien administratif et opérationnel de haut niveau au bureau du président et chef de la direction. La personne retenue devra également gérer le flux d’information et les documents afin d’assurer le fonctionnement professionnel et efficace du bureau du président et chef de la direction. Il s’agit d’un emploi régulier à temps plein offert selon un mode de travail hybride au sein de notre bureau d’adMare BioInnovations à Vancouver.

**Responsabilités du poste**:
Bureau du président et chef de la direction:

- Gérer l’agenda du président et chef de la direction, ce qui consiste à établir la priorité des projets, à planifier les réunions, à trouver des lieux appropriés pour les événements, à préparer les documents pour les réunions et à veiller à ce que le président et chef de la direction suive son horaire et soit bien organisé tout au long de la journée.
- Coordonner les préparatifs de voyage et préparer les itinéraires de voyage et les ordres du jour des réunions pour le président et chef de la direction ou pour d’autres personnes, le cas échéant.
- Préparer ou rédiger une variété de correspondance confidentielle, de rapports et de documents de présentation.
- Gérer les coordonnées des contacts du président et chef de la direction, et veiller à ce que l’information soit ajoutée aux listes de distribution de l’entreprise.
- Organiser les multiples facettes des événements et réunions. Cela comprend la gestion des budgets, l’organisation et la configuration des espaces de réunion, ainsi que la coordination des services de traiteur et des services audiovisuels.
- Assister aux réunions lorsque cela est nécessaire afin de rédiger les procès-verbaux, et les distribuer.
- Assurer la liaison avec différentes personnes, tant à l’interne qu’à l’externe, et ce à tous les niveaux de l’organisation et en offrant un service à la clientèle de niveau supérieur.
- Traiter les demandes de remboursement des dépenses, principalement pour le président et chef de la direction, et assurer le rapprochement des relevés de cartes de crédit de l’entreprise.
- Assurer la liaison avec l’équipe des communications afin de diffuser les communiqués du président et chef de la direction à l’intention de destinataires comme le gouvernement, les intervenants et la communauté.
- Gérer les appels téléphoniques, ce qui comprendra le filtrage et l’établissement de la priorité des appels téléphoniques.
- Contribuer à la préparation des documents pour les réunions du conseil d’administration.
- Gérer d’autres tâches administratives liées à l’entreprise et aux personnes peut être nécessaire.
- Effectuer des tâches ponctuelles et des projets spéciaux selon les besoins.

Conseil d’administration:

- Organiser et coordonner les réunions du conseil d’administration et des comités, et gérer et soutenir le portail en ligne du conseil d’administration.
- Aider à la préparation et à la coordination des documents liés aux réunions du conseil d’administration, et gérer le flux d’information.
- Aider à la préparation et à la coordination des documents liés aux réunions des comités, et gérer le flux d’information.
- Tenir et gérer les dossiers de l’entreprise, et veiller au traitement rapide et rigoureux des documents liés au conseil d’administration.
- Préparer ou rédiger une variété de correspondance confidentielle, de rapports et de documents de présentation.
- Offrir un soutien aux membres du conseil d’adminis

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