Receptionist/administration Assistant
3 weeks ago
**Summary**:
**Essential Duties and Responsibilities**:
Duties include providing administrative support to ensure efficient operations of the office such as, but not limited to:
- Answer, screen and direct multiple telephone calls to appropriate team members
- Greet and direct clients/subtrades as they come into the office for appointments
- Word processing and typing
- Create project binders and/or file folders for all projects and staff as required
- Create Safety binders and Safety board materials for all projects and staff
- Maintain weekly safety talks, weekly safety inspections and summaries
- Maintain employee training summaries
- Maintain vehicle and equipment maintenance logs
- Filing; keep file cabinets and binders organized
- Photocopying as required
- Maintain copier machine (make sure it has paper, toner and is in working order)
- Keep track of supplies needed for the office (including blue print paper and toner); and upon approval, order supplies
- Receive, stamp and sort all incoming mail
- Ensure stamp machine is working properly (date, ink, etc.); prepare, stamp and mail all outgoing mail
- All couriers - incoming and outgoing
- Keep work and common reception area tidy; ensure board room is “meeting ready” at all times
- Maintain cleanliness of all shared workspaces
- Keep Kitchen tidy and supplied with coffee supplies
- Working knowledge of Microsoft Office
- All other tasks as required
**Personal Suitability**
- Positive and cheerful demeanor
- Team player
- Excellent oral communication
- Excellent written communication
- Client focus
- Reliability/Confidentiality
- Organized
Work remotely
- No
**Job Types**: Full-time, Permanent
**Salary**: $40,000.00-$45,000.00 per year
**Benefits**:
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- RRSP match
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Education**:
- DCS / DEC (preferred)
**Experience**:
- Microsoft Office: 1 year (preferred)
- Reception: 1 year (preferred)
**Language**:
- English (required)
Work Location: In person
Application deadline: 2023-06-30
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