Administrative Processes Specialist

3 weeks ago

Chisasibi, Canada Cree Board of Health and Social Services of James Bay Full time

Person who analyzes the needs, conceives and applies professional techniques in the field of administrative methods and systems, in order to improve service delivery.

**SPECIFIC FUNCTIONS**

**Strategic responsibilities**
- Acts as a liaison with Communications Department and Information Technology department, including other relevant partners within the organization and externally;
- Provides support for data collection, analysis and communication with the team, in the organization and with partners;
- Gives support to the planning and preparing of documents to be presented at committees and meetings.

Operational responsibilities
- Monitors department budgets and provides quarterly statements to the management team;
- Contributes to planning, either through direct support to the Directors, or in supportive collaboration with mandated personnel;
- Supports the functioning of each Department of SAPA, Healing Lodge, Mental Health & Special Needs;
- Carries out any other function at the request of the supervisor.

Administrative Responsibilities
- Provides support to the Directors and assist and advise the Management Team in the field of administrative processes, methods and systems;
- Monitors, advises and supports development and improvement of administrative processes as well as support to regional administrative staff;
- Provides support and advice on interdepartmental collaboration;
- Provides support and advice on all files, as requested, within each Directors Regional scope;
- Supports in the development of an administrative support system based on the department’s needs;
- Contributes to the effective and efficient processes for the administrative functioning of each Department as directed by his/her supervisor;
- Assesses the needs for supporting the administration function and recommends, develops, establishes and maintains an appropriate administrative system.

**REQUIREMENTS**

Education and experience:

- Bachelor of Science in Administration, Human Science, Social Sciences or other relevant academic discipline.
- Three (3) years of relevant experience.

Knowledge and Abilities:

- Knowledge of administrative systems, techniques, practices, data analysis, reporting and information systems;
- Knowledge of the MSSS Network, policies and programs, administrative regulations;
- Knowledge of First Nation social service models, trends and issues (an asset);
- Ability in the identification and analysis of the administrative systems needs for Miiniwaachiihiwaaukimikw Healing Lodge;
- Ability in supporting the development of programs, policies, procedures and other documents;
- Knowledge of Cree culture is an asset;
- Excellent interpersonal communication, diplomacy, negotiating, leadership and teamwork skills;
- Ability to effectively collaborate;
- Excellent communication skills, both listening, written and presentation;
- Methodical, autonomous, flexible, and ability to multi-task;
- Excellent critical thinking, synthesis, organizational and decision-making skills as applied to planning and problem-solving;
- Able to prioritize and work under pressure;

**LANGUAGE**
- Fluent in two of the languages: Cree, French, English, and able to read French and English;
- Fluency in the third language is an asset.

**OTHER**
- Willing to travel.

**Job Types**: Full-time, Permanent

**Salary**: $25.07-$46.30 per hour

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 2023-03-01

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