Executive Assistant

2 weeks ago

Edmonton, Canada Capital Power Full time

A little about Capital Power

Capital Power (TSX: CPX) is dedicated to powering a sustainable future for people and planet. Headquartered in Edmonton, Alberta, we’re a growth oriented North American power producer that creates innovative electricity solutions to electrify the world reliably and affordably while protecting the planet for future generations. We’re passionate about our employees and place their entire wellbeing at the center of our people strategy. We are proud to foster a culture that values diversity, equity, and inclusion; recognizing this is paramount to help grow our company and reach our net carbon neutral by 2045 goal. We’re proud to foster an inclusive environment where employees are empowered to be their best, make meaningful contributions and go home safe every day.

Your Opportunity

One Permanent Full Time Position.

We are looking for a dedicated Executive Assistant to be a supportive force who empowers our senior leadership. If you have diverse skills and like being involved in many responsibilities, this is the job for you

Reporting to the Executive Assistant to President and CEO, the Executive Assistant is accountable for providing complex and confidential administrative support in a proactive manner to the Executive Team as a whole, and may be assigned to provide ongoing, day to day administration support of a specific member (or members) of the Executive.

You will contribute to our team by
- Anticipating needs and providing a broad range of confidential administrative support services for members of the executive team.
- Proactively overseeing, coordinating and maintaining calendar of appointments, including meetings, events and travel arrangements.
- Providing hands-on support with event planning and executing and leading events as assigned.
- Initiating and maintaining various reports, board materials, presentations and correspondence.
- Responding to internal and external inquiries in an accurate and timely manner ensuring positive relationships are developed and maintained; managing initial contact with external parties who wish to make inquiries of the executive team.
- Preparing meeting agendas and materials, attending meetings to record notes and following up on designated action items.
- Completing monthly expense claims; overseeing A/P admin processes (vendor set-up, invoice payment).
- Providing backup and vacation coverage to other team members on as needed basis.
- Managing and booking travel arrangements in the most economical and efficient means, including flights, accommodations, car rentals/local transportation and conference/event registrations; suggesting opportunities for additional meetings to improve business travel; ensuring effective cross-border documents are in place.
- Following and handling the P-Card reconciliation process and verification process.
- Completing A/P admin functions in accordance with relevant policies.
- Completing all required Health, Safety & Environment training, adhering daily to safe work practices.
- Working and developing positive relationships with a cross function of different departments (i.e., Investor Relations, Accounts Payable, Finance).
- Developing a broad network of contacts and maintaining relationships with outside venues to support and facilitate external events.

What you will bring to the role

Education
- High School Diploma.
- A certificate or diploma in Office / Business Administration, Records Management or Events Management would be considered an asset.

Experience
- At least three (3) years related and progressively responsible experience in office or Executive Administration.
- A solid understanding of Microsoft Office is required; SharePoint and Oracle experience would be considered an asset (new job Workday also).
- You have exceptional verbal and written communication skills and the ability to highlight experience and strength in situations regarding multitasking amidst competing demands.
- You have excellent organizational skills and a strong attention to detail.
- Keen problem-solving skills and the ability to deal with discretionary information with reliability and confidentiality is essential for this role.
- Able to adapt and be flexible to change and embraces changes with a positive attitude.

Working Conditions:

- Primarily Office or hybrid work from home arrangements; Some evening and weekend work is required in this position but identified most often in advance.

Additional Details

In order to be considered for this role you must be legally eligible to work in Canada.

We believe that creating a culture that supports employee physical, mental, financial, and social wellbeing is critical to our success. That is why we provide flexible and affordability employee benefits, retirement savings, and paid time off programs. We also provide comprehensive onboarding, training, and programs supporting your career development.

Depending on the posting requirements relocation assistance may b

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