Coordinator, Staff Scheduling

7 days ago

Toronto, Canada Ontario Health Full time

Want to make a difference in your career? Consider this opportunity

Trillium Gift of Life Network (TGLN), part of Ontario Health, is responsible for the coordination of organ and tissue donation and transplantation in Ontario. Our mandate includes increasing public awareness of the importance of organ and tissue donation, education of health care professionals, and ensuring a safe and effective donation and transplant system in Ontario. Working collaboratively with our stakeholders and fostering organizational and individual growth, we value honesty, trust, respect and compassion.

As a key member of the Tissue Program, the Coordinator, Staff Scheduling will provide coordination, operational, and administrative support to facilitate Tissue Program initiatives, operations and priorities.

The successful applicant should be able to work effectively as part of a dedicated team and be passionate about supporting scheduling, payroll and administrative operations that support the functioning and performance of tissue donation throughout the province of Ontario. The individual will be interested in learning about the tissue and organ donation system and will be able to directly see how their daily activities support the organization’s operations.

The Coordinator, Staff Scheduling is responsible for developing and maintaining the scheduling of all clinical staff in the Tissue Program including but not limited to; moderating self-scheduling, approving shift switches, back-filling open shifts, call outs for high risk staffing and tissue donation surges in accordance with relevant policies and applicable Collective Agreements.

The Coordinator, Staff Scheduling is responsible for reconciling and verifying the clinical schedules with Tissue Program staff payroll entries and is responsible for following up with staff for payroll corrections. In addition, the incumbent is responsible to maintain all related data files and prepare routine reports.

Here is what you will be doing:
- Establish and maintain positive working relationships with key internal and external Tissue Program partners- Act as the first point of contact for scheduling internal and external stakeholder meetings- Collate questions and concerns, manage incoming inquiries and triage requests as required for the Tissue Program Managers; ensure that matters are handled in a timely fashion, with attention to detail, accuracy and strict confidentiality- Oversee and assist with operational support by:
- Planning and coordinating meetings through scheduling, developing agendas and meeting materials, preparing meeting minutes and summaries, assisting with expense reports and supplier invoice requests, and providing ad-hoc support to Tissue Program team members as needed- Coordinating and posting external stakeholder on-call schedules- Maintaining multiple staff databases and contact lists to ensure new staff are added, departing staff are deleted, and any staffing changes are captured- Running reports as requested from existing databases- Support new hire on-boarding and preparation by:- Maintaining confidential computerized databases- Booking accommodations and travel for remote new-hire orientation- Creating new user profiles to Tissue Program software- Lead the planning and execution of Tissue Clinical Staff scheduling by:
- Responding to user queries and inquiries, triaging, tracking and escalating scheduling issues- Overseeing the creation, modification and tracking of master schedules- Monitoring, tracking and reporting short term absence call-ins (i.e. sick, bereavement, personal emergency, etc.) in accordance with pre-established guidelines and the applicable Collective Agreement- Developing and regularly publishing scheduling reports or statistics on staff attendance and provincial staffing levels- Scheduling multidisciplinary staff across multiple sites across the Province- Acting as lead support and administrator for Tissue Program scheduling software- Managing relief coverage and planning while escalating high-risk scheduling gaps to managers- Creating vacation schedules and scheduling special projects (i.e. Holiday planning and schedules)- Assigning and scheduling applicable staff to educational sessions, training, and competency assessments-
- Being a resource for matters related to Tissue Program scheduling- Lead payroll verification process by:
- Reconciliation and verification of schedules, worked hours and payroll time entries- Gathering information on worked hours from multiple sources for each employee- Calculating correct amount of overtime as per Collective Agreement- Responsible for collaborating with payroll team on any staff payroll queries- Investigating and following up on any time entry errors- Work in compliance with Occupational Health and Safety/Accessibility for Ontarians with Disabilities Act- Additional duties as assigned

Here is what you will need to be successful:
Education and Experience- Post-secondary diploma or certif

  • Staff Scheduling Coordinator

    7 months ago

    Toronto, Canada Michael Garron Hospital Full time

    **Position Overview** - Acts as a systems support person to their assigned Health Services (primary area of coverage - Medicine Inpatient) to ensure that all nursing units are adequately staffed in a cost-efficient manner at all times. - Functions collaboratively with nursing leadership teams and point of care staff across the health service and other...

  • Scheduling Coordinator

    7 months ago

    Toronto, Canada C-Care Health Services Full time

    **Who We Are** C-Care is a healthcare staffing agency with over 20 years of experience in providing high quality care services to homes and healthcare facilities. We are providing temporary staffing assignments for our clients located within Greater Toronto Area. We offer professional and dedicated healthcare services to private homes, hospitals,...

  • Scheduling Coordinator

    5 days ago

    Toronto, Canada Classic Fire + Life Safety Full time

    **Company Description** **IT STARTED WITH A COMMON MISSION - TO PROTECT PEOPLE** This mission is the reason why two organizations joined forces in 2021 to create Classic Fire & Life Safety - comprising the strength of all partners, united in one, clear mission. In June 2021, Classic Fire Protection and FCFP began a journey to come together to create a...

  • Scheduling Coordinator

    2 days ago

    Toronto, Canada Runnymede Healthcare Centre Full time

    **Scheduling Coordinator - Permanent Part-Time** If you would like to work with a team of professionals who are committed to enriching the lives of patients we invite you to join Runnymede Healthcare Centre as a **Scheduling Coordinator**. **Position summary**: The Scheduling Coordinator provides scheduling support to all departments at Runnymede...

  • Scheduling Coordinator

    7 months ago

    Toronto, Canada Classic Fire + Life Safety Full time

    Company Description Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals....

  • Staff Scheduler/dispatcher

    7 days ago

    Toronto, Canada Wincon Security Full time

    For almost 30 years, Wincon Security has delivered property monitoring and protective services to retail, commercial, residential, industrial, alarm response and condominium clients across the Greater Toronto Area. We are an integrated solutions provider committed to leveraging cutting-edge technology to provide the very best service our industry has to...

  • Scheduling Coordinator

    7 months ago

    Toronto, Canada Classic Fire + Life Safety Full time

    **Summary** The Scheduling Coordinator is motivated, organized and knowledgeable in the field of Mobile Inspection Services Scheduling and Coordination, with a strong technical and time-management focus to support the company’s field service operations. This job description is to be used as a guideline only and may not incorporate all functions of the...

  • Scheduling Coordinator

    2 weeks ago

    Toronto, Canada Carecor Full time

    Carecor Health Services is looking for dedicated and compassionate Scheduling Coordinators to join our amazing team. **Why Choose Us** Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work. Our “exemplary standing” with Accreditation...

  • Scheduling Coordinator

    7 months ago

    Toronto, Canada Q Medical Full time

    **Job description** Position: Scheduling Coordinator Reporting to: Director of Operations Location: Q Medical Clinic (North York) **About Q Medical**: Q Medical is a provider of independent medical assessment services dealing with injury claims in Ontario. With medical expertise across every specialty and discipline, a roster of leading physicians, and a...

  • Scheduling Coordinator

    5 days ago

    Greater Toronto Area, Canada Classic Fire + Life Safety Inc. Full time

    **Summary** The Scheduling Coordinator is motivated, organized and knowledgeable in the field of Mobile Inspection Services Scheduling and Coordination, with a strong technical and time-management focus to support the company’s field service operations. This job description is to be used as a guideline only and may not incorporate all functions of the...

  • Scheduling Coordinator

    5 months ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Project Schedule Coordinator

    3 days ago

    Toronto, Ontario, Canada Webuild Full time

    Role OverviewWebuild seeks a skilled Project Schedule Coordinator to join our team of civil engineering pioneers. This role plays a vital part in the development and maintenance of project schedules, ensuring successful project completion.About UsWe are an international construction company specializing in complex infrastructure projects. Our expertise spans...

  • Scheduling Coordinator for Healthcare Administration

    3 weeks ago

    Toronto, Ontario, Canada Sunnybrook Health Sciences Centre Full time

    Job SummarySunnybrook Health Sciences Centre seeks a highly skilled Scheduling Coordinator to join our team. This role will be responsible for coordinating scheduling duties in support of the Resource Teams and Scheduling Office.About UsSunnybrook Health Sciences Centre is a leading healthcare provider, known for its excellence in patient care, research, and...

  • Scheduling Coordinator

    3 days ago

    Toronto, Canada Ecoline Windows Full time

    **Ecoline Windows, a leading company in the Windows and Doors installation market is seeking a Scheduling Coordinator committed to the company's success. We specialize in replacement windows, doors and patio doors for the residential market and work directly with homeowners.** **Responsibilities** - Schedules and confirms installation and service...

  • Project Schedule Coordinator

    2 days ago

    Toronto, Ontario, Canada Webuild Full time

    About Us:Webuild is a leading international construction company with a rich history of pioneering civil engineering projects. With over 120 years of experience, we have established ourselves as a global player with Italian roots, specializing in complex infrastructure development.Job Summary:We are seeking a skilled Project Schedule Coordinator to join our...

  • Scheduling Coordinator

    1 day ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Scheduling Coordinator

    7 months ago

    Toronto, Canada ParaMed Full time

    Job Description Scheduling Coordinator Time Type: Part time - Join us as we continue our 40-year tradition to help people live better and provide the most compassionate care possible! Join a winning team and let’s succeed together! ParaMed Home Health Care accommodates the needs of job applicants throughout its recruitment and selection processes upon...

  • Project Schedule Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Webuild Full time

    About UsWebuild is an international construction company with a rich history of pioneering civil engineering projects. With Italian roots and a global presence, we specialize in complex infrastructure development, focusing on innovative and sustainable works that improve lives.Our MissionWe envision, design, and build major works and infrastructure for...

  • Scheduler

    7 months ago

    Toronto, Canada Board Of Governors of Exhibition Place Full time

    **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre,...

  • Scheduler

    2 months ago

    Toronto, Canada Board Of Governors of Exhibition Place Full time

    **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre,...